What are the responsibilities and job description for the Executive, Administration Operations position at Rainbow Centre?
Work type: Permanent (Full-time)
Location: Margaret Drive
Categories: Corporate Services
The Executive (Administration Operations) provides administrative, and clerical support to the HQ office. Duties include general office administration such as maintaining records and adequate supply of office stationery, pantry items and corporate uniforms, attending to queries over the phone or in-person, handling office related tasks. The position also supports the finance department to ensure payments are completed and expenses are controlled by receiving payments, processing, verifying, and reconciling invoices in an efficient, timely, and accurate manner.
This is a position of trust and it is likely you will become aware of sensitive, confidential and private information that must not be disclosed to unauthorised personnel.
Critical Work Functions
Administrative and Office Support
- Support the administration and logistics needs of office, including manage reception area and attending to queries, both over counter and over phone
- Assist in planning and arranging events/meetings, including scheduling appropriate meeting times, booking rooms, and planning refreshments
- Manages correspondence by answering emails and sorting mail
Payment Administration OR
- Complete payment and control expenses by processing, verifying and reconciling invoices received with supporting documents such as purchase requisitions, purchase orders and delivery orders and receipts
- Review and reconcile invoice discrepancies
- Check and verify documents for petty cash and employee claims
Receivables Administration
- Assist in month, quarter and year end closing activities.
- Provide timely and accurate issuance of tax invoices for services provided by various programmes.
- Prepare AR aging reports and audit schedules related to AR
Vendor Coordination
- Review, sort, code and process vendor invoices
- Address and respond to vendor enquiries
- Verify vendor accounts by reconciling vendor statements and related transactions
Job Holder Requirements
- Diploma / Degree in Accounting
- Those with relevant experience will have an advantage
- Only Singaporeans and Permanent Residents
Service is at the heart of RC’s purpose and we seek to serve our clients with respect, dedication and compassion, understanding that we are entrusted by society to serve with excellence and the highest ethical standards. Join us if you share our passion and values.