Group 4 (FT 12-Month) Central Office Clerk at Central Administration

*Must be fluent in both Spanish and English*

Position Title: Central Office Clerk Full-time, 12-month
Classification: AFSCME Group 4
Reports To: Director of Human Resources
Position Goal: To support all clerical functions related to the operations of Central Office; to serve as a direct clerical support to the Human Resources Department; and to provide a warm, welcoming reception to anyone accessing Central Office.

ESSENTIAL FUNCTIONS: Other duties may be assigned. The essential functions of this position include, but are not limited to the following fundamental duties:
1. Performs clerical functions related to operations of Central Office including, maintaining visitor logs, making room reservations, supporting District-wide events like Welcoming Day and Graduation, creating and updating a District-wide directory of personnel and services, and providing back-up to other Central-Office clerical staff, as directed.
2. Provides designated clerical support to the Human Resources and Benefit Departments through, among other things, creating and maintaining personnel files, preparing Department mailers.
3. Participates in the on-boarding process for all District employees and contractors through the creation, issuance, and maintenance of District-issued identification cards, key cards, and other similar District-issued property.
4. Welcomes all visitors to Central Office in a respectful, warm, collaborative, and professional manner.
5. Answers all phone calls to Central Office in a respectful, warm, collaborative, and professional manner.
6. Occupies and maintains Central Office reception area in a clean and orderly manner.
7. Provides oral interpretation and written translation of communications into Spanish/English as directed.
8. Acquires and maintains a deep and broad understanding of the District’s departments and functions to help students and families access supports and services.
9. Seeks and participates in training and/or professional development to enhance skills related to the essential functions of the position, as needed.
10. Performs other duties as assigned by the Superintendent or his/her designee. This job description does not constitute an exhaustive list of responsibilities and management may revise it at any time.

SUPERVISORY RESPONSIBILITIES: None

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE: Minimum high school graduate with 3 or more years of experience in clerical functions OR Associate Degree with 1 or more years of experience in clerical functions (preferred)

SPECIALIZED KNOWLEDGE: Strong skills in the use of a variety of office technologies including, but not limited to: Google applications, PC and Microsoft Office applications (i.e. Word, Excel, Powerpoint, etc); Type minimum 55 wpm; Must be fluent in both Spanish and English.

LANGUAGE SKILLS:
1. Ability to communicate clearly and distinctly in both English and Spanish.
2. Ability to accurately provide translation and interpretation in both English and Spanish.
3. Ability to write routine reports and correspondence in both English and Spanish.
4. Ability to use correct grammar, sentence structure and spelling in both English and Spanish.
5. Ability to read and comprehend a wide range of instructions, instructional materials, professional correspondence, technical reports, manuals and memos.

MATHEMATICAL SKILLS:
1. Ability to add and subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
2. Ability to apply basic arithmetic calculations accurately and consistently.

REASONING ABILITY:
1. Ability to solve practical problems and deal with a variety of concrete variables in standardized situations.
2. Ability to interpret a variety of instructions furnished in written, oral diagram or schedule form.

OTHER SKILLS and ABILITIES:
1. Ability to communicate clearly and concisely, both orally and in writing to all levels of the District and community.
2. Ability to collaborate professionally with colleagues and district staff.
3. Ability to work in an environment with frequent interruptions.
4. Ability to be able to deal effectively and courteously with people.
5. Ability to be cooperative, congenial and service-oriented.
6. Ability to take instruction and follow directions.
7. Auditory acuity to be able to use the telephone and greet visitors.
8. Ability to complete assigned tasks with minimal supervision.
9. Ability to organize office setting to efficiently accomplish tasks.
10. Ability to work under supervision and make appropriate work-related decisions.
11. Ability to exercise good judgment in prioritizing tasks.
12. Ability to perform duties that entail handling sensitive information with awareness
of all District requirement and Board of Education policies and state and federal laws.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear and operate a computer. The employee is occasionally required to reach with hands and continuously will repeat the same hand, arm or finger motion many times as in keyboard use/data entry. The employee is frequently required to stand; walk; bend, twist and stoop. The employee must occasionally lift and/or move up to 15 pounds, such as office supplies. Specific vision abilities required by this job include close vision and depth perception for accurate data entry and processing.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. Position demands meeting deadlines with severe time constraints and the ability to work required overtime in order to meet reporting deadlines.

TERMS OF EMPLOYMENT:
As per terms and conditions set forth in the contract between the School District of Reading and the American Federation of State, County and Municipal Employees, AFL-CIO, District Council 88.

Prepared By: JL Date: 5/2024
Approved By: Board of Directors Date:

The position holder must be able to perform the essential job functions with or without reasonable accommodation. It is the responsibility of the employee to inform the school district administrator designated as immediate supervisor of the position, of any and all reasonable accommodations that will be required. The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

The Reading School District is an equal opportunity employment, educational and service organization.
JD-Central Office Clerk–FT Clk4