What are the responsibilities and job description for the 1099 Executive Assistant position at Red Carrot?
KEY RESPONSIBILITIES:
Executive Calendar Management:
- Efficiently manage and organize the executive team's calendars, including scheduling appointments, meetings, and conference calls.
- Prioritize and coordinate appointments to optimize time management and productivity.
- Plan, book, and coordinate complex travel itineraries, including flights, accommodations, transportation, and other logistical arrangements.
- Ensure travel plans align with the executive team's preferences and business requirements.
- Provide comprehensive administrative assistance, such as drafting and proofreading correspondence, preparing reports, and maintaining accurate records.
- Assist with the preparation of documents, presentations, and meeting materials.
- Serve as a primary point of contact for internal and external stakeholders, demonstrating professionalism and discretion.
- Facilitate effective communication within the executive team and across the organization.
- Prioritize tasks based on urgency and importance, ensuring that the executive team's priorities are met promptly.
- Act as a gatekeeper, managing incoming requests and inquiries efficiently.
- Identify and resolve issues independently when possible and escalate matters as needed to ensure prompt resolution.
- Display adaptability and resourcefulness in addressing unexpected challenges.
- Proficiency in calendar management and scheduling tools.
- Exceptional organizational and time management skills.
- Strong communication and interpersonal abilities, with a high degree of professionalism and discretion.
- Proven ability to handle confidential information and sensitive matters with the utmost integrity.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong problem-solving and multitasking skills.
QUALIFICATIONS:
Must Haves:
- Minimum of five years experience providing executive-level support to senior executives
- Proficiency with business analysis tools and techniques
- Proficient in Microsoft Office 365
- Ability to meet requirements to obtain a Public Trust Clearance or an existing Public Trust or Security Clearance
- Exceptional written and verbal communication skills
- Strong organizational and project management abilities.
- Ability to handle sensitive and confidential information with discretion
- Knowledge of federal agency operations and policies
- Federal government experience
- Experience with Public Trust or Security Clearance processes
- Well-organized with a keen eye for detail
Benefits at Red Carrot:
At Red Carrot, we empower you to be a leader. We attract and develop talent from all backgrounds because we believe there’s strength in diversity, offering different perspectives and skills. Together, we can solve our client’s biggest challenges. We offer a competitive compensation and benefits package.
- Training and Development – Tuition reimbursement and professional trainings for eligible employees.
- Healthcare – Top-tier medical, dental, vision, life insurance and long-term disability coverage.
- 401(k) Plan – 401(k)-retirement and Roth plan with company matching and no vesting period.
- Profit Sharing – Discretionary profit-sharing plan to all eligible employees after one year of employment.
- Paid Time Off – Provides flexible work hours, paid time off, and 11 federal holidays.
About Us:
Red Carrot is an award-winning, woman-owned small business that is growing rapidly in the federal government space. Our team is fueled by passion, backed by intelligence, and built on expertise. From our inception, we have leveraged industrial engineering principles and data analytics to craft highly efficient solutions for clients’ complex needs. As we have grown, we remain focused on research-centric, data-informed, and audience-oriented, while expanding our range of expert capabilities.
Headquartered in Miami, Florida, we have a strong and continually growing presence in Washington, D.C., as well as team members and clients all over the country. We understand the importance of overcoming geographic limitations to provide the best, all-encompassing service to our clients. Red Carrot builds client capacity by implementing Strategic Communications, Customer Experience, Management Consulting, and Human Capital Solutions on behalf of our clients.
EO Commitment:
We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, ancestry, sex, pregnancy, national origin, age, disability, marital status, familial status, gender identity, transgender status, sexual orientation, actual or perceived status as a victim of domestic violence, dating violence or stalking of any individual or any person associated with such individual, or any other protected status in accordance with all applicable federal, state, and local laws.
This policy extends to all aspects of our employment practices, including but not limited to, recruiting, hiring, discipline, termination, promotions, transfers, compensation, benefits, training, leaves of absence, and other terms and conditions of employment.
