What are the responsibilities and job description for the Facilities and Office Services Specialist I position at Reliance Matrix?
Job Responsibilities and Requirements
Provide general overall facilities coordination, but not limited to; vendor coordination, Client Services, meeting planning, security and safety support, performing postal related duties, recording, shipping and receiving, collection of records, tracking, assembly, sorting, scanning and indexing documents. Ensures client service and satisfaction are attained in all areas of the position.
Individual must be highly motivated, reliable, dedicated and customer service oriented.
Duties and Responsibilities:
- Coordinates client services which include meeting planning, reservations, resolve booking conflicts, transportation, catering, material preparation and special event planning.
- Supports the safety and security program to ensure compliance with county and state regulations. Provide coordination support for emergency response activities, drills, and business interruptions.
- Seeks to continuously improve processes and overall client satisfaction.
- Receives, indexes, and scan documents to source systems.
- Performs internal collections and deliveries as needed.
- Assists in delivery and collection of files and boxes.
- Provides document mailing assistance for telecommuting staff; print, fold, fill and create pre-paid labels daily
- Assists with special project requests, color copies, and assembly.
- Maintains core documents as necessary.
- Coordinates facilities and mailroom projects as needed.
- All other duties as assigned.
Required Knowledge, Skills, Abilities and/or Related Experience
- High School diploma required; further education preferred
- Fluency in Microsoft Office Suite: Word, Excel, and Outlook preferred.
- Good organizational and interpersonal skills with a strong customer focus.
- Good written and oral communication skills and high attention to detail required.
- Ability to address problems and develop practical and creative solutions with minimal reliance on manager oversight.
- Ability to handle multiple tasks simultaneously and to work in a fast paced environment.
- Discretion with sensitive/confidential material.
- Prioritize and manage the completion of projects in an efficient and timely manner.
- Ability to work under pressure and to be flexible under changing priorities.
- Ability to retain, gather and organize data.
- Ability to lift 50 pounds.
Ability to Travel: None
The expected hiring range for this position is $17.00 - $18.55 hourly for work performed in the primary location (Phoenix, AZ). This expected hiring range covers only base pay and excludes any other compensation components such as commissions or incentive awards. The successful candidate’s starting base pay will be based on several factors including work location, job-related skills, experience, qualifications, and market conditions. These ranges may be modified in the future.
Work location may be flexible if approved by the Company.
What We Offer
At Reliance Matrix, we believe that creating a more diverse, equitable and inclusive culture allows us to realize more of our potential. And we can’t do this without our most important asset—you.
That is why we offer a competitive pay package and a range of benefits to help team members thrive in their financial, physical, and mental wellbeing.
Our Benefits:
- An annual performance bonus for all team members
- Generous 401(k) company match that is immediately vested
- A choice of three medical plans (that include prescription drug coverage) to suit your unique needs. For High Deductible Health Plan enrollees, a company contribution to your Health Savings Account
- Multiple options for dental and vision coverage
- Company provided Life & Disability Insurance to ensure financial protection when you need it most
- Family friendly benefits including Paid Parental Leave & Adoption Assistance
- Hybrid work arrangements for eligible roles
- Tuition Reimbursement and Continuing Professional Education
- Paid Time Off, volunteer days, community partnerships, and Employee Assistance Program
- Ability to connect with colleagues around the country through our Employee Resource Group program and our Diversity Equity & Inclusion Council
Our Values:
- Integrity
- Empowerment
- Compassion
- Collaboration
- Fun
EEO Statement
Reliance Matrix is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, religion, sex, national origin, citizenship, age or disability, or any other classification or characteristic protected by federal or state law or regulation. We assure you that your opportunity for employment depends solely on your qualifications.
Salary : $17 - $19
