Legal Executive Assistant

Rembolt Ludtke LLP is growing! We are seeking to add a Legal Executive Assistant to our team.

A successful Legal Executive Assistant (LEA) at Rembolt Ludtke is a resourceful problem solver who thrives in a positive, fast-paced team environment. Our LEAs work closely with our attorneys and paralegals in providing the legal services that our clients need to be successful. Attention to detail, maintaining client confidences and excellent communication skills are required.

Our core values: Community, Collaboration, Diversity, Innovation, Integrity and client Success. That's why attracting, retaining, and promoting a diverse work force is important to us.

Interested candidates can submit a resume, along with a cover letter to Jason Griess, Director of Firm Operations. Only highly qualified candidates will be contacted for consideration. No recruiters/agencies please.

Key Responsibilities

• Types and drafts correspondence, memoranda, pleadings, contracts, and other legal documents; transcribes dictation; drafts standard correspondence, memoranda, pleadings, contracts, and other documents;
• Performs word processing, filing and photocopying and operates standard office equipment including photocopiers, scanners, personal computer and dictation transcription equipment;
• Proofreads all work completed before returning to assignor;
• Reads, sorts, verifies, routes, dates, scans and files all incoming mail or correspondence and ensures that outgoing mail and parcels are timely delivered;
• Screens telephone calls and records messages;
• Maintains attorney calendar by planning and scheduling appointments, meetings, conferences and conference rooms, teleconferences, depositions, mediations, court appearance dates and travel;
• Ensures that all critical dates are entered into the critical date system timely and accurately including, without limitation, court appearance dates, filing deadlines, statutes of limitation;
• Opens new files, requests conflict of interest checks with client database records, and maintains all client and general files; closes files when engagement is complete;
• Maintains client confidence by keeping client/attorney information confidential;
• Utilizes electronic file system;
• Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations;
• Accepts ownership for accomplishing new and different requests; explores opportunities to add value to job accomplishments; and adheres to firm values;
• Receives clients and visitors; maintains good public relations with clients; and
• Understands the workflow within applicable practice areas in order to assist attorneys and paralegals with the progression and completion of individual matters.

Required Knowledge, Abilities and Skills

• Two or more years on the job experience in a law office setting and knowledge and understanding of legal procedures and formats;
• Ability to organize and prioritize numerous tasks and complete them under time constraints in a fast-paced high volume environment;
• Ability to concentrate and pay close attention to detail;
• Proficient in Microsoft programs, such as Outlook, Word, Excel, PowerPoint, etc.;
• Ability to proofread and perform editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters;
• Ability to transcribe legal documents, correspondence and reports from rough draft, dictation or transcription at a level of 60 wpm; •
• Ability to organize and prioritize numerous tasks and complete them under time constraints;
• Ability to retrieve and distribute files, written documents or office supplies weighing up to 12 pounds, and ability to retrieve and replace objects from shelves of up to 8 feet high;
• Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact; ability to establish effective working relationships throughout operational groups; and
• Work occasionally requires a high level of mental effort and strain while producing a high volume of information performing other essential duties.