What are the responsibilities and job description for the Administrative Assistant position at RIZZETTA & COMPANY INC?
Summary
The Administrative Assistant I is responsible for assisting the District Manager with various administrative duties as they relate to the assigned Districts.
Essential Functions
- Transcribe monthly meeting minutes.
- Prepare agenda packages (accumulate contents, draft agendas, copy and collate agenda packets) for all assigned districts by set deadline.
- Handle phone calls, emails and information requests from District homeowners, clients, vendors, and internal customers.
- Coordinate with vendors and subcontractors on various projects while keeping District Manager apprised of the situations/changes.
- Submit newspaper ads. Coordinate publication dates. Act as a liaison between Manager and newspaper vendor.
- Maintain district files (resolutions (including updating index), minutes, contracts, policies, etc.).
- Manage digital district files (set up new ones, maintain existing ones).
- Interact and assist clients and District staff with administrative needs.
- Non-essential duties include other job-related duties as assigned.
Education
Required - High School diploma or GED.
Experience
Required - minimum of two (2) years office work experience.
Preferred - property management experience preferred.
Job Knowledge
- Knowledge and application of Microsoft Word, Outlook and Excel is required.
- Knowledge of Community Development Districts desired.
Job Skills
- Ability to work independently in a fast-paced environment.
- Ability to coordinate/manage multiple projects at the same time.
- Ability to interact and communicate effectively with colleagues and clients at all professional levels.
- Demonstrates organization, attention to detail, problem solving, creative, and independent thinking.
- Demonstrates a commitment to the company’s philosophy of high quality, professionalism, and organizational culture.
Work Environment
Professional office environment.
Physical Demands
Physical demands are essentially those of sedentary work.
EEO Statement
Rizzetta & Company is an Equal Opportunity Employer. Our Company does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.”
Salary : $20 - $22
