EHS Administrative Assistant

Job Overview

The Employee Health and Safety (EHS) Administrative Assistant is responsible for providing support and ongoing maintenance of various areas within the Safety Department. This individual will assist with various detail-oriented tasks, utilizing both written and oral communication skills while maintaining a high degree of confidentiality.

ROLE RESPONSIBILITIES

• Assist with EHS communications including safety communication boards, emergency maps, and emergency employee rosters.
• Track and maintain data relating to the Safety Management System for all locations including lagging and leading indicators, OSHA 300/300A logs, inspections and audits, corrective and preventive actions, incident investigations, and first aid logs.
• Assist in coordination with external safety resources contractors and vendors.
• Prepare EHS reports for internal distribution.
• Assist in employee training and manage safety training records and schedules.
• Prepare and provide materials and documentation for EHS orientation. Assist with orientations as needed.
• Assist in Worker's Compensation Claim Management including workplace injury/accident investigation and reporting.
• Promote safety in the workplace.
• Understand and adhere to all company policies.
• Develop and recommend procedural improvements.
• Ensure regulatory compliance through management of individual locations and locations compliance calendar.
• Ensure safety equipment (PPE, fire extinguishers, first aid kits) is properly maintained and readily available for employees.
• Perform other duties as assigned.
  
  

QUALIFICATIONS

• Experience: previous administrative assistant experience preferred.
• Proficiency with Microsoft Suite including Word, Excel, Outlook and PowerPoint and Teams.
• Experience with Electronic Learning Management Systems, Electronic Safety Management Systems and Mobile applications a plus.
• Motivated to improve the safety and effectiveness of their workplace.
• Ability to identify and resolve problems in a timely manner.
• Prioritize and use time efficiently and can multitask.
• High degree of accuracy.
• Excellent data entry, organizational skills, and oral communication skills.
• Team player with a positive attitude.
  
  

TRAVEL REQUIREMENTS

Occasional travel to all Robinson locations in De Pere and Manitowoc.

At Robinson, we value professionalism, expertise, and a dedication to craftsmanship. We offer a dynamic work environment where employees are empowered to excel and grow within their roles. Join us in our mission to deliver exceptional metal fabrication solutions while fostering a culture of collaboration, innovation, and employee satisfaction.

Robinson is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)