Showroom Coordinator

Job Summary:

We are seeking a highly organized and proactive Showroom/Office and Samples Specialist to manage the day-to-day operations of our showroom and office. This role will ensure smooth functioning of the showroom, maintain office logistics, and oversee the handling, organization, and distribution of product samples. The ideal candidate will have excellent multitasking skills, attention to detail, and a customer-focused mindset.

Key Responsibilities:

• Showroom Management:
  • Ensure the showroom is well-organized, clean, and visually appealing at all times.
  • Coordinate showroom appointments and assist sales teams during client visits.
  • Maintain up-to-date product displays, including new arrivals and seasonal changes.
  • Organize and manage promotional events or product launches within the showroom.
• Office Administration:
  • Oversee office supplies, vendor management, and ensure equipment is functioning properly.
  • Support internal teams with scheduling, meeting coordination, and general office management tasks.
  • Handle incoming and outgoing mail and manage office shipments as needed.
• Sample Management:
  • Maintain a detailed inventory of all product samples, ensuring items are correctly logged and tracked.
  • Coordinate the distribution and return of samples to sales representatives, clients, and internal departments.
  • Monitor sample requests and ensure timely fulfillment to support marketing and sales activities.
  • Organize sample storage areas to ensure easy access and proper care of samples.
• Collaboration:
  • Work closely with the sales, marketing, and operations teams to ensure showroom and office needs are aligned with business objectives.
  • Liaise with suppliers and external partners for office and showroom maintenance and improvements.

Qualifications:

• Proven experience in office administration, showroom management, or a similar role.
• Strong organizational skills with an ability to manage multiple tasks and priorities.
• Excellent communication and interpersonal skills, with a customer-centric approach.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Ability to work independently as well as part of a team.
• Familiarity with inventory management systems is a plus.
• Flexibility to occasionally work evenings or weekends during special events or busy periods.

What We Offer:

• Competitive salary and benefits package.
• A dynamic and collaborative work environment.
• Opportunities for professional growth and development.