Accountant II

Compensation:

$59,934 annually

Compensation Type:

Exempt

Employment Type:

Regular

Grade:

E05

Position Summary

This position will remain open until filled with first review of applications occurring on 12/2/24.

The Accountant II functions as the primary representative for handling all aspects of recording and tracking and reporting fixed and tagged assets. In addition, this position will facilitate all accounting and reporting duties associated with both State and Federal appropriations. Finally, this position will assist in general ledger reconciling and financial statement reporting.

MAJOR DUTIES

• Maintains the College fixed and tagged assets in the accounting system, including buildings, improvements, infrastructure, land, software and equipment. Fixed assets are required to be tracked by the New Mexico Administrative Code, Higher Education Department (NMHED), Federal statutes, NM State Auditor, other regulatory authorities, and Generally Accepted Accounting Principles.
• Follow College protocol for all inventoried assets and facilitate annual physical inventory. Reconcile all fixed asset accounts and prepare year-end journal entries and audit schedules. Recommend updates to or streamline accounting procedures related to assets or other assigned duties and adhere to the College and Business Office internal controls and confidentiality policy.
• Exercise proper accounting controls in the fixed asset module and reconcile to the general ledger on a monthly basis. Facilitate all detail transactions associated with fixed assets including required journal entries, capitalization and disposal of assets, and depreciation. Perform physical inventory with departments on an annual basis.
• Submit disposals on a monthly basis to the San Juan College Board of Trustees, the New Mexico State Auditor and the New Mexico State Agency for Surplus Property and document all correspondence.
• Maintain Construction in Progress (CIP) and related supporting documentation. Report construction financial progress to internal customers as required.
• Work with Risk Management to provide requested fixed asset information for insurance purposes.
• Facilitate all functions required to process State and Federal appropriations including maintaining and analysis of financial transactions and submitting any required reports and online applications.
• Establish all required account coding and facilitate the signature and enactment of award documents. Communicate with the Budget Officer to set up proper budget amounts.
• Communicate and provide appropriation financial reports to all users involved with the appropriation.
• Assist in preparation of the annual Schedule of Federal Assistance (SEFA) to report Federal Appropriations to the auditor. Provide any required supporting fixed asset schedules or documentation as requested by the auditor.
• Assist in preparation and analysis of general ledger reconciliations and financial statement reporting as assigned.
• Assist in preparation of year end Annual Comprehensive Financial Report (ACFR).
• Aid in entry of ad hoc and miscellaneous payments and cash site audits as needed.
• Review and approval of various assigned tasks.
• Cross-train with other Business Office staff.
• Must effectively communicate with management, purchasing staff, inter-departmental customers and suppliers. Communications must be efficient and timely to keep all informed of issues and pertinent activities that affect them.
• The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
• Keeps management and customers fully and timely informed of pertinent activities that affect them.
• May serve on various committees, as required and assigned.

KNOWLEDGE REQUIRED BY THE POSITION

• General working knowledge and understanding of: Government Accounting Standards Board (GASB); Generally Accepted Accounting Principles (GAAP); New Mexico Higher Education Department (NMHED) reporting; NM State audit rules and laws; federal regulations; and established internal controls.
• Knowledge and ability to adhere to strict confidentiality guidelines of the Family Educational Rights and Privacy Act (FERPA) regarding all student records.
• Knowledge of state and federal funding accounting regulations.
• Knowledge of college policies and procedures.
• Ability to deal tactfully and develop effective working relationships with department heads, elected and appointed officials, staff, suppliers, professional consultants and the public.
• Ability to prepare and analyze complex financial reports, and to simplify the reports in summary formats for presentation to management and the Board of Trustees.
• Ability to interpret, understand and ensure compliance with state, federal and College statutes and ordinances as related to the financial and accounting functions.
• Knowledge of New Mexico State Statutes pertaining to higher education budgets and financial reporting.
• Ability to work under stress and handle stressful situations. Ability to meet deadlines.
• Ability to maintain confidential, sensitive material.
• Excellent verbal communication, written communication, analytical and problem-solving, and customer service skills.
• Skill in organization and project management. Advanced skills in project prioritization, decision making and problem solving.
• Strong oral/written communication, project management and systems development skills.
• Comprehensive knowledge of computer applications and software packages. Including, but not limited to, MS Excel, MS Word, MS PowerPoint, Adobe Acrobat Professional, and other electronic document management systems is required. Preferred Software is Workday and Microsoft applications.
• Works independently with minimal supervision and collectively as a team member.

SUPERVISORY CONTROLS

The Controller and/or his/her designee sets goals and objectives in consultation with employee. Work is reviewed as required by compliance to generally accepted accounting principles for secondary review and approval. This position works independently with autonomy to meet goals and objectives.

GUIDELINES

Guidelines include adherence to internal controls, Generally Accepted Accounting Principles (GAAP), Government Accounting Standards (GASB), New Mexico Higher Education Department (NMHED) guidelines, college policies and standard operating procedures. Guidelines require intermediate accounting knowledge following internal controls, and understanding and use of solid judgment and interpretation.

COMPLEXITY/SCOPE OF WORK

• The work consists of varied high level accounting duties involving different and unrelated processes and methods. Strict regulations and the need for accuracy contribute to the complexity of the position.
• The purpose of this position is to provide complex accounting in support of the college financial operations. Success in this position contributes to the efficiency and effectiveness of those operations.

CONTACTS

• Contacts are typically with college staff, suppliers, bank personnel, auditors, federal, state and local agencies, students, and members of the general public.
• Contacts are internal and external to provide prompt, courteous, and efficient customer service to: give or exchange information; resolve problems; provide or request accounting or purchase documentation and information; answer questions regarding payments; or invoices; appropriation status, locate fixed assets; disposal process inquiry; tag assets; etc.

PHYSICAL DEMANDS/WORK ENVIRONMENT

• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, stooping or walking. The employee occasionally lifts light objects.
• Work is typically performed in an office environment.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

None.

MINIMUM QUALIFICATIONS

• Bachelor's degree in accounting, finance, business, or public administration is preferred. Alternatively, candidates with five years of increasingly responsible experience in governmental accounting or finance, or a suitable combination of education and experience, will also be considered.
• Extensive knowledge of modern governmental accounting theory, principles, and practices; considerable knowledge of internal control procedures and management information systems; working knowledge of office automation and computerized financial applications; working knowledge of public finance and fiscal planning.
• Extensive knowledge of Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) required.
• Valid New Mexico or state of current residency driver's license.
• Ability to be bonded.

. Upload all required documents under the Application Questions 2 section for "Additional Documents Required".

• Cover Letter (Required)
• Curriculum Vitae (CV) or Resume (Required)
• Unofficial Transcripts (Required)
• List of 3 Supervisor References. (Required)
• Letters of Recommendation (Optional)

Job Type: Full-time

Pay: $59,934.00 per year

Benefits:

• 403(b)
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• On-site gym
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• GAAP: 1 year (Preferred)

License/Certification:

• CPA (Preferred)

Ability to Commute:

• Farmington, NM 87402 (Required)

Ability to Relocate:

• Farmington, NM 87402: Relocate before starting work (Required)

Work Location: In person

Salary : $59,934