What are the responsibilities and job description for the Executive Assistant to the President position at Schoolcraft College?
Job Summary
The Executive Assistant to the President reports to the Chief of Staff and is responsible for the management of the President’s Office and acting as staff for the College Component Units and President’s Leadership Council. This position coordinates and performs a variety of highly complex, confidential, administrative support activities and requires flexible hours.
The mission of Schoolcraft College is to provide a transformational and inclusive learning experience designed to increase the capacity of all individuals and groups to achieve intellectual, social, and economic goals. We are committed to creating a positive impact on the communities we serve and value diversity in our students, staff, and programming.
The mission of Schoolcraft College is to provide a transformational and inclusive learning experience designed to increase the capacity of all individuals and groups to achieve intellectual, social, and economic goals. We are committed to creating a positive impact on the communities we serve and value diversity in our students, staff, and programming.
Required Qualifications
- Bachelor’s degree.
- Minimum of five (5) years of experience as an executive assistant.
- Advanced proficiency with clerical skills, to include typing, and utilizing MS Office (Outlook, Word/Excel, PowerPoint).*
- Ability to maintain a high level of confidentiality and accuracy.
- Ability to prioritize workloads under critical timelines, manage details, and work independently.
- Strong interpersonal skills and demonstrated ability to work as part of a team, and ability to relate and interact within the College environment and the community.
- The successful completion of a pre-interview Clerical/Typing/MS Office skills tests will be required to move forward.
Preferred Qualifications
- Experience supporting a President’s Office.
- Experience in higher education.
Physical Demands
Schoolcraft College is committed to creating an inclusive environment and strongly encourages applications from veterans, individuals with varying gender identities, abilities, and from underrepresented populations. Schoolcraft College is an AA/EEO Employer.
- Writing Skills: Ability to write reports, business correspondence, and procedure manuals.
- Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and governmental regulations.
- Communication Skills: Ability to effectively present information and respond to questions from prospective and current employees, and groups of managers.
- Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
- Reasoning Ability: Ability to solve practical problems and deal with a variety of instructions furnished in written, oral, diagram, or schedule form.
- Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Office Environment: This role may involve being in a stationary position in front of a computer, using a keyboard, mouse (or applicable equipment) and telephone. Communicating and exchanging information with individuals electronically or in person. This role may also involve standing and walking for periods of time, and the use of hands and moving objects on occasion, of up to 10 lbs.
- Noise Level: The noise level in the work environment is usually moderate.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Hours
40
Salary
Pay Range is $24.00-$37.38 per hour
Job Duties
Job Duty Name
1
Description of Job Duty
Working with the Chief of Staff, manages the President’s Office and coordinates the President’s calendar and appointments. Coordinates all travel arrangements for the President and Board of Trustees as needed.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
2
Description of Job Duty
Coordinates the preparation and processing of check requests, travel authorizations, expense reports, requisitions, and other paperwork as required. Monitors assigned budgets.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
3
Description of Job Duty
Plans, organizes, and implements office processes and documentation as require including reading, researching, collecting and analyzing information as needed.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
4
Description of Job Duty
Serves as liaison between the President and his staff and the College community, respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
5
Description of Job Duty
Prepares Word, Excel, and PowerPoint presentations, agendas, reports, special projects and other documents in support of the President.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
6
Description of Job Duty
Establishes and maintains official College records, physically and digitally, including accreditation.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
7
Description of Job Duty
Serves as staff to the President’s Leadership Council including development of agendas, recording and distribution of minutes. Provide necessary background material and documentation for the President to conduct meetings.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
8
Description of Job Duty
Responsible for the College’s 501©(3) organizations, including coordination of meetings, development of agendas, and recording and distributing minutes. Provides necessary background materials and documentation to conduct meetings and maintenance of all contracts and files.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
9
Description of Job Duty
Assists with special projects for the President as assigned.
Essential Duty?
Yes
Percentage Of Time
Job Duty Name
10
Description of Job Duty
Performs other duties as assigned.
Essential Duty?
Yes
Percentage Of Time
Salary : $24 - $37
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