Human Resources Generalist - Non-Exempt

The following is the basic job description for the Human Resource Generalist position current as of the date noted above. Any alterations, substitutions, or additions must be approved in writing by two of the following people: Human Resources Manager, Director of Operations, or Operations Manager. This position reports directly to the Human Resources Manager and indirectly to the Operations Manager.

Basic Function: The Human Resource Generalist responsibilities is primarily payroll and benefits administration as well as vendor billing. This role covers key areas including onboarding, benefits management, HRIS administration, as well as ensuring compliance with employment laws.

Job Classification: non-exempt position

Essential Functions:

1. Partner with HR Manager and Senior Leadership Team to determine staffing needs.
2. Ensure timely and accurate payroll processing in line with company and regulatory standards.
3. Conducts orientation to ensure new hires are given the tools and knowledge to set them up for future success. This includes orientating them on the HRIS system which includes time and attendance, completing paperwork, explaining benefit options, highlights the Employee Handbook and other policies, spotlights SES culture, and welcome them into the SES family.
4. Maintain and update HRIS with employee data changes and ensure data integrity.
5. Provide support to employees with payroll and benefits-related inquiries.
6. Facilitate annual open enrollment, including communication, system testing, and enrollment audits.
7. Assist HRBP with recruiting activities (both internal and external) including ad placement, screening resume, interviewing candidates, reference/background/drug checks, recommends candidates and processes offers of employment
8. Develops and maintains an excellent relationship with internal and external clients to ensure achievement of staffing goals.
9. Serves as the HRIS Administrator which includes set up and maintenance of options within the system.
10. Maintains employee records in the HRIS system
11. Maintains additions and deletion with all benefit carriers and reconciles billing
12. Works conjunctively with HR Manager to ensure policies and procedures are updated and communicated to all employees.
13. Disseminates company communications such as newsletter- VOE-birthday, service date announcements
14. Ensures all government regulated compliance is completed timely and appropriately.
15. Participates in HR Committee Meetings, Administrative Staff Meetings, Branch Manager Meetings and attends other meetings as required.
16. Participates in developing departmental goals, objectives and systems geared toward achieving the Company goals of controlling our assets and reducing operating expenses
17. Comply with any reasonable Executive or management request
18. Other duties as assigned

Competencies:

1. Oral and Written Communication
2. HRIS system
3. Problem Sensitivity
4. Deductive and Inductive Reasoning
5. Possess ability to work collaboratively and autonomously
6. Project Management
7. Relationship Management
8. Ethical Practice
9. Basic knowledge of Microsoft suite of products

Metrics for Success: The success of the Human Resource Generalist is measured by the following metrics:

• Payroll Controls- ensure accuracy with all aspects of payroll
• Processing Time per Payroll Cycle: Measures the average time it takes to complete the payroll cycle from start to finish
• Error Rate: Monitors the frequency of errors in payroll processing, such as incorrect pay amounts or missed deductions
• Employee Satisfaction: Gauges how satisfied employees are with the payroll process, often assessed through surveys or feedback
• Benefit administration- establishing benefit relationship with Broker to ensure SES benefits align with company’s competitive total compensation
• Training and Development: participations in ongoing training and development to stay current with payroll regulations and best practices

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopier, and standard software suite(s), such as an HCM system, Microsoft suite of products, and Adobe Acrobat.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is occasionally required to stand, walk, or sit; use hands to finger, handle or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear. The employee must occasionally lift and/or move objects up to twenty-five pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Required Education and Experience:

1. Bachelor’s degree in human Recourse is preferred
2. 5- 10 years strong payroll experience is required
3. Strong ADP HRIS experience required
4. Five years of related experience or equivalent combination of education and experience in the field of Human Resources with a strong emphasis in recruiting, benefits administration, and strong knowledge of HRIS systems is required
5. Ability to speak in a public forum.
6. Additional professional certifications in the field of Human Resource Management (e.g., PHR, SHRM-CP) is strongly preferred
7. Knowledge of employment laws and procedures
8. Must have strong organizational skills.
9. Must be committed to providing exceptional service always.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without reasonable notice.