Exhibition Supervisor

THE ROLE

The Exhibition Supervisor plays a crucial support role within our organization, with a primary focus on managing the sales calendar and assisting in the planning of exhibitions working closely with the Gallery & Exhibition Manager. This role requires a keen eye for detail, excellent organizational skills, and the ability to coordinate multiple projects simultaneously ensuring that all exhibitions and auctions are planned and executed seamlessly.

Key responsibilities include assisting in the coordination of exhibition schedules, managing the sales calendar, and liaising with specialist departments to ensure that exhibitions are timed and arranged optimally. This role also involves collaborating with the marketing and facilities teams to support the execution of the creative vision, ensuring that all events are delivered on time and within budget. The ideal candidate excels in a dynamic environment, is proactive in problem-solving, and has a passion for delivering high-quality exhibitions and sales experiences.

RESPONSIBILITIES

• Sales Calendar Management: Develop and maintain the sales calendar with General Managers, Sales Directors and Bids team ensuring that all marquee, live and online auctions are scheduled and coordinated efficiently to align with regional sale strategy
• Exhibition Planning & Execution: Assist in planning all exhibitions, including layout, timing, and logistics, in collaboration with specialist departments and logistics colleagues.
• Collaboration: Work closely with the marketing, special events and facilities teams to support the execution of creative visions by developing concept drawings and sourcing quotes to ensure all exhibitions align with organizational standards.
• Budget Management: Help manage marketing budgets related to exhibitions and events, ensuring projects are completed on time and within budget.
• Team Coordination: Support the Gallery & Exhibition Manager in overseeing the property handling team, ensuring all team members are effectively utilized and well-coordinated.
• Project Oversight: Take a proactive role in problem-solving and decision-making to ensure the smooth execution of exhibitions and sales.
• Reporting: Provide regular updates and reports on the status of exhibitions and sales events to senior management.
• Confidential Information Handling: Manage sensitive client and collection information with the utmost discretion, adhering to legal and ethical standards

IDEAL EXPERIENCE & COMPETENCIES

• Proven experience in event or exhibition planning.
• Strong leadership skills with a track record of motivating teams to achieve operational excellence.
• Ability to prioritize and manage multiple tasks effectively in a fast-paced environment
• Bachelor’s degree in a related field.
• Skill in Microsoft Office Suite, Google Sheets and SAP.
• Display a positive attitude and adhere to Sotheby's Service Standards.
• This role operates in an office environment and may occasionally require presence in the warehouse.
• Effective communication and interpersonal skills, capable of collaborating with diverse
• Employees in this role may be expected to work on evenings and weekends.

The proposed base salary for this position ranges from $65,000-$70,000. In addition to base salary successful candidates are eligible to receive a discretionary bonus, as well as a competitive benefits package. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. 

Salary : $65,000 - $70,000