Purchasing Agent - Military Procurement Support

Purchasing Agent - Military Procurement Support Purchasing Agent, Grade 7, exempt, $64,753.34 - $84,179.33 per fiscal year, commensurate with experience.

Senior Purchasing Agent, Grade 9, exempt, $71,047.09 - $99,465.92 per fiscal year, commensurate with experience.

Principal Purchasing Agent, Grade 11, exempt, $81,341.82 - $113,878.54 per fiscal year, commensurate with experience. This position is responsible for executing Sourcewell’s Installation Support Program under an Intergovernmental Support Agreement (IGSA) partnering with the Army, Navy/USMC and future branches. This position is directly responsible for receiving requirements and specifications from military installations, requesting and analyzing quotes and proposals from Sourcewell awarded suppliers, providing obtained quotes and proposals to installation partners, issuing purchase/task orders, and performing administration of all orders for supplies, equipment, services, and construction projects. Administration may include facilitation of processes including supplier relations, specification analysis, delivery, invoicing, and addressing stakeholders’ questions and concerns. This position will develop strong relationships with assigned installations, suppliers, and internal Sourcewell teams. This position will be expected to work with several suppliers, installations, and clients with competing timelines and priorities while managing and meeting the expectations of each client. Construction expertise, Equipment and HVAC experience preferred.

• With assistance, develop and execute on plans to drive growth in this solution and to ensure that profit and margin goals are met.
• Establish and maintain strong working relationships with Supplier Development Executives for assigned categories by communicating effectively and providing feedback on supplier performance and other key information related to this solution.
• Build a high-quality, trusted relationship with suppliers by being responsive to inquiries and providing accurate and complete information.
• Identify and resolve supplier and client issues to ensure that relationships are strengthened and that these transactions do not harm the Cooperative Purchasing program.
• Develop an understanding of trends and potential issues within the industries of assigned suppliers to help clients understand and manage availability and timing risks.

• Develop and manage relationships with installations to ensure satisfaction with Sourcewell and their purchase experience.
• Develop and manage requests of routine scope and complexity to ensure timely procurement of goods and services while adhering to budget constraints and to the organization's policies and procedures.
• Engage clients to understand required specifications and act as a liaison to the supplier to obtain quotes, product information, and applicable terms for client consideration.
• Execute new or modify existing requests based on updated specifications, or due to expiration of current quote.
• Assist with the processing of change order request, ensuring applicable documentation and approvals are captured according to policies and procedures.
• Obtain and communicate delivery schedules and keep client informed of any changes in anticipated delivery dates.
• Complete additional ancillary required documentation to support supplier execution of goods and services (i.e. Notice to Proceed orders).
• With guidance, coordinate and facilitate kickoff meetings, base access requirements and other related service requirements.

• Assist with monitoring deadlines for acceptance of goods and manage any exceptions or deadline extensions requested, while working with client to resolve.
• Participate in work with Finance to ensure that upon acceptance by the client, invoices are issued, payments are received and any issues encountered by the clients are resolved quickly.
• With guidance, assist with managing progress payments requests for construction projects to ensure that payment requests are accurate and fully approved.
• Develop and manage processes to ensure that all documentation is completed and recorded properly.
• Ensure that all transaction comply with Sourcewell and client policies and that they are fully compliant with all laws and regulations.

• Participate in the process of continuous improvement for this solution by accurately tracking all costs of managing this solution across the enterprise and recommending markup rates to ensure that margin targets are achieved.
• With guidance, develop and manage tools and metrics to measure client and supplier satisfaction and make recommendations to ensure that both are satisfied.

• Associate’s degree in related field AND a minimum of two (2) years of experience in sales, supply chain management, procurement, account management, or other directly related experience OR A combination of related post-secondary and/or professional education and demonstrated relevant work experience equivalent to a total of four (4) years.
• Public speaking or sales presentation experience
• Business process and operational knowledge of sales, customer service, supply chain, and procurement

• Bachelor’s degree in related field AND a minimum of four (4) years of experience in sales, supply chain management, procurement, account management, or other directly related experience
  OR
  A combination of related post-secondary and/or professional education and demonstrated relevant work experience equivalent to a total of eight (8) years.
• Two (2) years of public speaking or sales presentation experience
• Two (2) years experience in public procurement and/or government contracting

• Bachelor’s degree in related field AND a minimum of five (5) years of experience in sales, supply chain management, procurement, account management, or other directly related experience
  OR
  A combination of related post-secondary and/or professional education and demonstrated relevant work experience equivalent to a total of nine (9) years.
• Four (4) years of public speaking or sales presentation experience
• Four (4) years experience in public procurement and/or government contracting

• Bachelor’s degree in a related field
• Four (4) years of experience in sales, supply chain management, procurement, account management, or other directly related experience
• Two (2) years’ experience in public speaking or sales presentation
• Two (2) years’ experience in business process and operational knowledge of sales, customer service, supply chain, and procurement
• Sales experience

• Five (5) years of experience in sales, supply chain management, procurement, account management, or other directly related experience
• Four (4) years experience in public speaking or sales presentation
• Four (4) years experience in business process and operational knowledge of sales, customer service, supply chain, and procurement
• Four (4) years experience in public procurement and/or government contracting
• Any of the following related certifications CPCM (Certified Professional Contracts Manager), CPSM (Certified Professional in Supply Management), CPPB (Certified Professional Public Buyer), CPP (Certified Purchasing Professional)

• Six (6) years of experience in sales, supply chain management, procurement, account management, or other directly related experience
• Six (6) years experience in public speaking or sales presentation
• Six (6) years experience in business process and operational knowledge of sales, customer service, supply chain, and procurement
• Six (6) years experience in public procurement and/or government contracting

• This is a remote position, and is subject to Sourcewell's telecommuting policies and procedures.
• On occasion, may be asked to travel to Staples, MN for meetings, professional development or team activities. Potentially twice per year. Notice will be given ahead of time.

• Seek. Be curious.
• Empower. Be accountable and liberate others.
• Impact. Be a difference maker

Full time Regular 40#LI-Remote