What are the responsibilities and job description for the Lead Pre-Employment Specialist position at Southwest Key Programs?
Job Summary:
The Lead Pre-Employment Specialist is responsible for supervising the PES team and overseeing the day-to-day administrative support of a variety of recruiting functions, including pre-employment processes, recruiting vendor administrative duties, and providing exceptional customer service to our internal & external customers.
Essential Functions:
- Coordinate the daily operations of candidate pre-employment processing within the region or national as needed.
- Assist programs with processing background checks, motor vehicle reports, and drug screenings in a timely manner.
- Contact programs in order to collect any outstanding employee forms or other documentation required.
- Complete all employment verifications and maintain database and copies of responses.
- Compose correspondence and create and maintain spreadsheets and online reporting systems to provide current, concise information that is easily accessible to the human resources department.
- Create training materials for such as PowerPoints and brochures conferences or meetings.
- Enter and update a variety of personnel information in the HR software following established HRIS guidelines.
- May travel to various events and program locations to assist teams as assigned.
- Assist the HR and TA leaders with departmental projects.
Other Functions:
- Compile reports from various database systems. Validate data to ensure compliance with policies and regulations.
- Assist with recruitment events, employee orientation, exit interviews, and listing of open positions as needed.
- Able to react to change productively and handle other essential tasks as assigned.
Qualifications and Requirements:
- High School diploma or GED with 2-3 years of experience in TA or HR. College degree preferred.
- Ability to display patience and helpfulness, while handling sensitive and confidential information and situations.
- Excellent communication skills (written & verbal) and interpersonal skills.
- Good knowledge of Microsoft Office software, with an emphasis on Excel and Word.
- Must be organized, thorough, reliable and consistent. Strong attention to detail. Accuracy is essential.
- Ability to work independently, as well as part of a team. Demonstrate exceptional leadership capabilities.
- Must possess a valid state driver’s license and be eligible to drive to conduct business on behalf of SWK.
- Bilingual (English/Spanish) skills preferred.
Physical Demands:
Must be able to read, write, and communicate both verbally and in written form to express and exchange ideas. While performing the responsibilities of this job, the employee must be able to access all components of work station and other office equipment. Frequent typing, writing, stooping, reaching, bending and twisting. Must be able to lift up to 40 pounds.
Work Environment:
General office environment with moderate noise. This position is mostly sedentary, involves sitting most of the time, but may involve walking or standing for brief periods of time. A busy environment with many unscheduled interruptions. Frequent computer use at workstation for extended periods of time. Public contact position requiring appropriate business apparel.
