Office Administrator

Position Overview

The Office Administrator will work closely with the VP of Operations to ensure all office-related needs are efficiently met, providing essential support to keep SPAN Enterprises running smoothly. This role requires a hands-on approach to managing office technology, supplies, vendor relationships, and operational functions, as well as supporting hiring, onboarding, employee benefits, and legal compliance processes.

Key Responsibilities

• Office Technology & Supplies:
• Oversee the day-to-day functionality of office technology, including computers, phones, conference room systems, and other essential equipment.
• Manage inventory of office supplies and coordinate orders to ensure all supplies are well-stocked and organized.
• Act as the primary contact for office vendors, managing relationships and ensuring timely and cost-effective service.
• Hiring and Onboarding Support:
• Collaborate with the VP of Operations in the hiring process, including posting job openings, scheduling interviews, and coordinating communication with candidates.
• Facilitate onboarding for new hires, ensuring they have the necessary equipment, technology access, and benefits information on their first day.
• Benefits Administration:
• Assist employees with benefits enrollment and provide ongoing support for benefit-related inquiries and processes.
• Maintain accurate records of employee enrollments and assist in annual benefits renewal processes.
• Scheduling and Calendar Management:
• Manage scheduling for meetings, events, and conference room bookings to maximize office space and resources.
• Support executive scheduling needs and coordinate calendars as necessary.
• Accounts Payable:
• Process and manage accounts payable, ensuring timely payments to vendors and accurate record-keeping.
• Work across teams to track office-related expenses and assist with budgeting.

Qualifications

• Bachelor’s degree in Business Administration, Accounting, or a related field preferred.
• 1 years of experience in office administration, operations, or a similar role.
• Familiarity with office technology and basic IT troubleshooting is a plus.

Skills:

• Strong organizational skills with the ability to prioritize and manage multiple tasks.
• Proficiency in GSuite, Microsoft Office, and general office technology.
• Excellent communication and interpersonal skills, with the ability to work effectively with vendors, team members, and management.
• Detail-oriented with strong problem-solving abilities.

Attributes:

• Proactive and self-motivated with a positive attitude.
• Dependable and trustworthy, with a high level of integrity.
• Able to work independently in a fast-paced office environment and adapt to changing priorities.

Job Type: Full-time

Pay: $40,000.00 - $45,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $40,000 - $45,000