Accounts Payable Specialist

The St. Paul’s Schools is pleased to announce an opening for a full-time accounts payable specialist to start in January 2025.

School Overview, Mission & Vision

The St. Paul’s Schools is a family of independent schools in Baltimore County, Maryland. Serving children from infancy through grade 12, our three schools share a 120-acre campus, an Episcopal tradition, and a focus on developing confident, well-balanced students who will use their education and ethics to improve the world. A coordinated structure allows The St. Paul’s Schools to preserve the small-school feel within each school while sharing resources and certain programs to maximize opportunities for students.

Mission: Guided by Episcopal values and a commitment to each student’s full journey, a St. Paul’s education inspires us to lead with love, discover and pursue our unique gifts, and act with courage in all we do.

Vision: St. Paul’s students thrive and serve in a global community. We create transformational experiences through innovative and responsive teaching in a diverse community of authentic belonging.

Position Description

This position will be responsible for managing the school’s accounts payable processes by processing invoices through our automated system, verifying and reconciling transactions, and ensuring timely payments to vendors and suppliers. This role will also manage our internal credit card usage, setting credit limits and reminders for receipt upload and documentation. In addition, this role will serve as the receptionist in our main administrative building, serving as the first point of contact for visitors within the building. This position would be in-person from 8:30am – 3:30pm (35 hours per week) Monday through Friday.

Key Responsibilities

Accounts Payable:

• Process vendor invoices in Yooz ensuring all invoice discrepancies are resolved prior to processing.

• Partner with Paymerang to process weekly vendor payments.

• Prepare internal checks, where applicable, in a timely manner.

• Manage online auto draft payments.

• Maintain accurate records of accounts payable transactions through Veracross, including vendor and W9 management.

• Process annual 1099s.

• Assist in month-end financial closing and reporting.

• Communicate with vendors regarding payment status and discrepancies.

• Partner with Director of Finance on annual audit requests.

• Oversee credit card processing on campus through Visa Spend Clarity for our 30 credit card users, ensuring receipts are uploaded in a timely fashion and working with employees to reconcile.

• Other duties as assigned.

Receptionist Duties:

• Greet and assist visitors in a friendly and professional manner.

• Ensure all visitors are processed through our visitor management system.

• Maintain the reception area to ensure a tidy and welcoming environment.

Candidates with accounts payable or bookkeeping experience are preferred. Experience with Yooz, Veracross or Paymerang, our accounts payable systems, is preferred, but not required. In addition, this candidate must have attention to detail, organizational skills, excellent communication skills, and the ability to maintain accurate financial records. This position will require proficiency in accounting software and Microsoft Office Suite.

At St. Paul’s Schools, we are dedicated to fostering a nurturing and inclusive learning environment where every individual is celebrated for their unique strengths and contributions. We believe that diversity enriches education, empowering students to reach their fullest potential. By embracing a culture of inclusion, we prepare our students to succeed in an increasingly interconnected and multicultural world. We stand firmly against all forms of prejudice, including those related to race, ethnicity, religion, socioeconomic background, gender identity, sexual orientation, and physical appearance.

The St. Paul’s Schools has a compensation scale based on benchmarked data sourced locally and nationally across independent schools for our administrative and staff positions. For this opportunity, our salary range is $40,000 to $60,000 annually. Candidates with additional experience or qualifications may be offered a salary outside of the range shown. In addition, full-time team members gain access to our robust benefits package designed to support your well-being, inside and outside of work. This includes a competitive healthcare package (medical, dental, and vision), disability protection, participation in our 403(b) retirement plan which has an immediate employer contribution and a generous time off package, including wellness days because we believe an employee’s mental and physical health is a priority for them to do their job effectively.

Beyond the basics, we offer extras like a lunch stipend, access to multiple fitness centers on campus and professional development experiences to continue your learning.