GME Program Coordinator

Job Summary

Oversees and coordinates a variety of departmental academic and student programs, which may include budgeting and/or complex program or record keeping responsibilities under the direction of a Program Director.
Essential Functions

• Oversees day-to-day operations of the program.
• Provides administrative support for program director, associate program director and residents.
• Administrator for program committees (residency committee, clinical competency committee, etc.).
• Updates program policies as needed and as GME office policies change.
• Assists residents with program policies and procedures.
• Updates competency-based rotation goals and objectives and distributes to residents and faculty annually.
• Assists with producing and distributing manuals/handbooks for residents.
• Assists with producing and distributing annual rotation schedule and changes including entering and updating in New Innovations.
• Assists with producing and distributing resident on-call schedules.
• Assists with producing and distributing didactic conference schedule.
• Coordinates program wide events such as graduation.
• Maintains files on current and alumni residents.
• Executes program letter of agreement (PLA) between the program and each participating site.
• Executes house staff contracts.
• Coordinates and proctors annual specialty in-service examination.
• Maintains residents’ scholarly activity data for GME office and ACGME annual update.
• Communicates directly with specialty board, specialty societies and other organizations.
• Works with the Medical Staff office to ensure resident compliance with various employment and credentialing responsibilities.
• Reports on-call meal money for residents to the GME office.

Qualifications

• Bachelor’s Degree in Business Administration or other relevant area of study.
• Project Management Professional Certification Required.
• Four years of administrative and/or secretarial experience, preferably in an academic setting, or equivalency.
• Ability to work independently and pay close attention to detail.
• Excellent communication and interpersonal skills including written and verbal, problem solving, diplomatically handles problems of a sensitive and/or confidential nature.
• Superior organizational skills.
• Commitment to provide excellent customer service.
• Accounting, bookkeeping, word processing and typing skills may also be required by some departments.
• Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
• Preferred knowledge of the various Residency and GME Tracking Programs.
• Preferred understanding of the Accreditation Council for Graduate Medical Education (ACGME) requirements for Institutional, Common, and specialty program requirements and the accreditation process.

Job Type: Full-time

Pay: $26.75 - $42.79 per hour

Ability to Commute:

• Albany, NY 12208 (Preferred)

Ability to Relocate:

• Albany, NY 12208: Relocate before starting work (Preferred)

Work Location: In person

Salary : $27 - $43