Bid Coordinator

BID COORDINATOR 

JOB TITLE: Bid Coordinator     

EMPLOYER: Transylvania Flooring Professionals 

DEPARTMENT: Office 

REPORTS TO: Project Manager 

EFFECTIVE DATE: December 2023.  

SUMMARY: Transylvania Flooring Professionals is a leading commercial flooring installation company specializing in polished concrete, epoxy installation, tile, and ceramic installations. With our commitment to exceptional craftsmanship and customer satisfaction, we have established a formidable reputation in the industry. As we continue to grow, we are seeking a highly motivated and organized Bid Coordinator to join our team.  

DUTIES AND RESPONSIBILITIES: 

• Collaborate with the sales and project management teams to prepare and submit bids for commercial flooring projects. 
• Conduct thorough analysis of bid requirements, project specifications, and blueprints to develop accurate and competitive proposals. 
• Coordinate and communicate with vendors, subcontractors, and suppliers to gather pricing and necessary documentation. 
• Review and evaluate bid documents, contracts, and purchase orders to ensure accuracy and compliance. 
• Maintain bid logs, track project timelines, and update internal databases with relevant bid information. 
• Assist in preparing presentation materials for client meetings and participate in bid clarification meetings as required. 
• Manage multiple bid submissions concurrently, ensuring timely completion and adherence to deadlines. 
• Collaborate with various departments to ensure all bid-related documents and requirements are fulfilled. 

QUALIFICATIONS: 

• Previous experience as a Bid Coordinator, Estimator, or in a similar role within the construction or commercial flooring industry is preferred.
• Strong understanding of bidding processes, project specifications, and blueprints.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Exceptional attention to detail and accuracy in bid preparation and documentation. 
• Proficiency in using bidding software and tools, as well as MS Office Suite. 
• Excellent communication and interpersonal skills to collaborate with internal teams, clients, and subcontractors. 
• Ability to work independently and as part of a team, with a proactive and problem-solving mindset. 
• Knowledge of polished concrete, epoxy installation, tile, and carpet installations is a plus. 

COMPETENCIES:  

• Problem Solving - Identifies and attempts to resolve problems in a timely manner; Works well in group problem solving situations. 
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Participates in meetings. 
• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values. 
• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Accepts responsibility for own actions. 
• Quality - Demonstrates accuracy and thoroughness; Monitors own work to ensure quality. 
• Adaptability - Adapts to changes in the work environment; Able to deal with frequent change, delays, or unexpected events. 
• Attendance/Punctuality - Is consistently at work and on time; Arrives at meetings and appointments on time. 
• Dependability - Follows instructions, responds to management direction; Commits to long hours of work when necessary to reach goals. 

PHYSICAL DEMANDS AND WORK ENVIRONMENT:  

• Continually required to sit. 
• Continually required to talk or hear. 
• Frequently required to utilize hand and finger dexterity. 
• Continually utilize visual acuity to read technical information, and/or use a keyboard. 
• Continually required to spend many hours on computer.