Human Resources Payroll Assistant

Description

Human Resources Payroll Assistant

Position Identification

Non-Exempt

Reports to: Operating Unit President

Position Summary

Job Functions:

• Process weekly payroll
• Manage all additions/deletions/changes in the HIRS system and in payroll
• Maintain attendance records in accordance with the corporate Attendance Policy
• Prepare payroll reports on weekly, monthly, or quarterly basis as required
• Ensure the company is properly registered in relevant states for payroll tax purposes
• Submit payroll taxes and garnishments to appropriate agencies
• Resolve payroll discrepancies
• Handle onboarding and conduct new hire orientation
• Prepare and process new hire paperwork
• Perform employment verifications and background checks
• Document and file all employee changes
• Maintain employee files in accordance with federal employment laws
• Maintain a separate filing system for I-9 documents, ensuring accuracy in completion
• Maintain AAP logs and follow the OFCCP guidelines
• Create and maintain corporate org charts
• Support department special projects and administrative functions as needed
• Complete other duties/tasks as assigned
  
  

Knowledge, Skills & Experience (Essential)

• 1-3 years of related payroll and humanresources experience
• Ability to work in a dynamic environment and multitask
• Proven experience working with multiple levels within an organization
• Exceptional business communication skills, both verbal and written, including interpersonal and active listening skills
• Knowledge of federal and state laws
• Experience handling sensitive and confidential information
• Prudent decision-making skills
• Demonstrate a strong sense of urgency in responding to and following up on open items
• Proficient with Microsoft Office Suite Products especially Excel
• Basic math ability
• Knowledge and understanding of payroll
  
  

Knowledge, Skills & Experience (Desirable)

• Preferred Bachelor’s degree in Human Resource Administration or related field
• Preferred Bilingual; but not required.
  
  

Key Competencies

Occupational Health and Safety:

• Compliance with workplace policies and procedures for risk identification, risk assessment and risk control
• Active participation in activities associated with the management of workplace health and safety
• Identification and reporting of health and safety risks, accidents, incidents, injuries and property damage at the workplace
  
  

Working Conditions

Physical surroundings: Office/warehouse environment with typical office machines and exposure to noise and temperature.

Physical Effort: Extensive sitting, standing, walking. Repetitive keying, typing. Occasional lifting not to exceed 25 pounds

Travel

Hours: Subject to overtime

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this position. They are not intended to be an exhaustive list of all associated responsibilities, skills, efforts or working conditions. Tecta America reserves the right to change, amend, add, delete and otherwise assign any and all duties, responsibilities and position titles as it deems necessary to meet the needs of the business. Tecta America is an Equal Opportunity Employer.