What are the responsibilities and job description for the Membership Coordinator position at Texas Oil & Gas Association?

Details

Posted : 23-Jan-25

Location : Austin, Texas

Type : Full Time

Categories : Membership

Required Education : 4 Year Degree

JOB OBJECTIVE : Membership Coordinator administers the Association’s Membership Department with a focus of active recruitment, retention, and member benefits.

DUTIES AND RESPONSIBILITIES :

MEMBER DUES AND BUDGET ACTIVITIES

Direct and manage the billing of all annual dues. Upon receipt of budgeted dues amount, determine Formula dues based on previously collected volume information from member companies and prior year payments by other member categories. Oversee the annual preparation and mailing of dues invoices for all dues categories.
Monitor and provide monthly reports regarding outstanding invoices and establish protocols to coordinate and communicate with dues payers to ensure members are in good standing.
Reconcile members in good standing and insurance eligibility requirements with appropriate personnel.
Develop, promote and manage the agency sponsorships for events and activities and work with events, finance and management to ensure value, funding and costs are meeting goals and expectations.
Maintain, review and ensure association and membership compliance to the bylaws of the Association.
Manage non-dues revenue programs internally and with third-party entities contracted with the Association. Lead the development of new non-dues revenue programs

MEMBER PROMOTION / RETENTION / OUTREACH

Maintain an active prospective member file for solicitation of new Association members. Promote the Association’s membership in all categories.

Maintain dropped and delinquent member files for use in re-establishing current status for dropped accounts.

Membership evaluation. Seek input and communication with member companies regarding membership tier and utilization of benefits and evaluate member satisfaction on an ongoing basis.

Coordinate with both TXOGA PAC, Texas Oil and Gas Insurance Agency, Inc. and other Association affiliates to analyze and assess membership involvement and interest.

Establish and implement a strategic plan for membership recruitment and retention.

Represent and coordinate representation of the Association at various trades shows and other external events.

MEMBER SERVICES

Administer the digital record keeping of member accounts containing financial and historical information and oversee the maintenance of any hardcopy records maintained in files.

Serve as the primary membership database manager for the Association. Keep informed of industry personnel changes of Association members, direct the acknowledgement of changes and supervise documentation on Association records.

Maintain all committee lists, manage committee changes, and reconcile Association committee lists with committee chair records.

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