Administrative Coordinator Needed in Cheyenne

Job Description:

Top Flight Maintenance is seeking a motivated and detail-oriented Administrative Coordinator to support our Finance department. This role will involve working closely with the Finance Department Head and team to manage day-to-day financial tasks, assist with bookkeeping functions, and ensure smooth operations within the department. The ideal candidate will be proactive, highly organized, and have a strong background in bookkeeping and accounting software, specifically QuickBooks. You will need to be capable of learning on the job and adapting quickly to various tasks within the department.

Key Responsibilities:

• Assist the Finance Department Head with a variety of bookkeeping tasks, including processing invoices, payments, and receipts.
• Learn and manage QuickBooks functions, such as reconciliations, expense/bill entry, and general bookkeeping.
• Perform daily and weekly tasks, including updating accounts, entering data, and verifying account balances.
• Prepare and maintain financial records, ensuring accuracy and compliance with company policies.
• Support monthly and year-end close processes, including gathering necessary documentation and reconciling accounts.
• Coordinate with vendors, clients, and internal teams to resolve billing and payment issues.
• Maintain accurate records of accounts payable and receivable transactions.
• Monitor and update vendor/customer accounts to ensure timely payments and collections.
• Answer and direct incoming phone calls in a professional and courteous manner, ensuring messages are relayed accurately or addressing inquiries when possible.
• Manage scanned-in mail by organizing, categorizing, and forwarding relevant documents to the appropriate department or team members for timely follow-up and action.

Preferred Qualifications:

• Proven experience in bookkeeping or accounting, with a strong understanding of basic accounting principles.
• Proficiency in QuickBooks and Aspire.
• Excellent attention to detail and organizational skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Strong problem-solving skills and the ability to work independently and learn quickly.
• Proactive and able to identify areas for improvement and contribute to process optimization.
• Excellent written and verbal communication skills.
• Previous experience in an administrative or office assistant role.

Why Join Us?

At Top Flight Maintenance, you’ll be part of a growing team dedicated to excellence and efficiency. We offer competitive pay, a supportive work environment, and opportunities for growth within the company. If you’re a self-starter with a passion for accounting and administrative functions, we encourage you to apply! 

Salary : $19 - $28