Executive Assistant, Merchandising Partnerships

WORK OPTION: Hybrid

The National Basketball Association (NBA) is a global sports and media organization with the mission to inspire and connect people everywhere through the power of basketball. Built around five professional sports leagues: the NBA, WNBA, NBA G League, NBA 2K League and Basketball Africa League, the NBA has established a major international presence with games and programming available in 214 countries and territories in 60 languages, and merchandise for sale in more than 200 countries and territories on all seven continents. NBA rosters at the start of the 2023-24 season featured a record 125 international players from 40 countries and territories. NBA Digital’s assets include NBA TV, NBA.com, the NBA App and NBA League Pass. The NBA has created one of the largest social media communities in the world, with more than 2.3 billion likes and followers globally across all leagues, team and player platforms. NBA Cares, the NBA’s global social responsibility platform, partners with renowned community-based organizations around the world to address important social issues in the areas of education, inclusion, youth and family development, and health and wellness.

Group Summary:

The Merchandising Partnerships team focuses on the NBA & WNBA’s global relationships across the consumer products landscape. This includes partnerships in sporting goods, apparel, videogames, collectibles, digital products, hard goods, and other product categories. Key partners include Nike, 2K, Fanatics, New Era, Panini, Wilson, and many others. The Merchandising Partnerships team is also responsible for the league’s commerce efforts (e-commerce and brick & mortar) and our branded attractions business.

Job Summary:

This position provides executive administrative support to one Executive Vice President and two Senior Vice Presidents responsible for managing our Merchandising Partnerships businesses (Apparel and Non-Apparel) within the Global Partnerships department at the NBA. The position will provide a wide variety of administrative duties, lead the group’s hospitality needs, handle confidential information, and interact with external business partners and employees at all levels throughout the organization.

Major Responsibilities:

• Manage schedules, calendars, travel, and expense management for the executives and ensure that complete and accurate information is available on all matters
• Lead the critical event (e.g. All-Star, Finals, Summer League, global games, NBA Draft) hospitality function for the executives and the broader Merchandising team
• Independently performs administrative work of a complex nature handling confidential information and interacting with VIP clients as well as employees at all levels of the organization globally
• Serves as liaison, responds to inquirers and internal and external client requests
• Completes expense reports in a timely and accurate fashion
• Manages tracking reports across all lines of business
• Ability to prioritize meetings by understanding urgency and criticality of business items and various stakeholders
• Expedites contract flow as well as deal memo, expense, and time-off approvals
• Maintains sub department documents (Hospitality invite lists, contract tracking chart, etc.)
• Manages partner-wide communication of key league announcements
• Drafts regular department reports and communications
• Provides project support to account teams who manage day-to-day partner relationships
• Primary liaison for all technology needs, regularly communicating with the IT department
• Draft, edit, prepare written communications for executives
• Prepares materials for both internal and external meetings
• Organizes industry news summaries and market research daily to keep executives up to date on current partner and prospect news
• Support in the development and execution of team offsites and other culture-building activities

Required Education/Professional Experience:

• 1-3 years of experience with business administration, business operations, or project management in a fast-paced business environment
• Experience with marketing, consumer products, or licensing a plus.
• Bachelor's degree preferred

Required Skills/Knowledge Attributes:

• Self-starter with exceptional problem-solving skills and ability to communicate with senior management in a confidential manner
• Able to clearly and succinctly synthesize and communicate ideas orally, in writing, and through visual presentations
• High energy individual with an ability to authentically connect with a wide range of people
• Proficiency in administering virtual meetings across numerous platforms (Zoom, Microsoft Teams, etc.)
• Ability to prioritize work and meet deadlines while working independently or with a team
• Excels in a fast-paced environment
• Meticulous and detail-oriented!
• Excellent stakeholder management and ability to drive results!
• Advanced proficiency with all Microsoft Office applications including Word, Excel and PowerPoint

Salary Range: $70,000 - $85,000

Job Posting Title: Associate Manager

The NBA does not accept unsolicited resumes from search firms or any other third parties. Any unsolicited resume sent to the NBA will be considered NBA property, and the NBA will not pay a fee should it hire the subject of any unsolicited resume.

The NBA considers applicants for all positions on the basis of merit, qualifications, and business needs, and without regard to race, color, national origin, religion, sex, age, disability, sexual orientation, gender identity, alienage or citizenship status, ancestry, marital status, genetic predisposition or carrier status, veteran status, familial status, status as a victim of domestic violence, or any other status or characteristic protected by applicable federal, state, or local law.

About the NBA
The National Basketball Association (NBA) is a global sports and media organization with the mission to inspire and connect people everywhere through the power of basketball. Built around five professional sports leagues: the NBA, WNBA, NBA G League, NBA 2K League and Basketball Africa League, the NBA has established a major international presence with games and programming available in 215 countries and territories in more than 50 languages, and merchandise for sale in more than 200 countries and territories on all seven continents. NBA rosters at the start of the 2021-22 season featured a record 121 international players from 40 countries. NBA Digital’s assets include NBA TV, NBA.com, the NBA App and NBA League Pass. The NBA has created one of the largest social media communities in the world, with 2.1 billion likes and followers globally across all league, team, and player platforms. Through NBA Cares, the league addresses important social issues by working with internationally recognized youth-serving organizations that support education, youth and family development, and health-related causes.