What are the responsibilities and job description for the Executive Assistant position at The Palm Springs International Film Society?
Job Summary (Seasonal, Part to Full-Time Position)
Employment Dates: November 18, 2024 through January 17, 2025
We are seeking an experienced and highly organized Executive Assistant to provide comprehensive support to our Director. The Executive Assistant will play a crucial role in ensuring the smooth operation of our programs and events. This position requires exceptional organizational skills, attention to detail, discretion, and the ability to thrive in a fast-paced, high-pressure environment.
Elements of the position include:
- Manage the Director's schedule, including scheduling meetings, appointments, and events, and ensuring they are well-prepared for each engagement.
- Maintain a high level of professionalism and confidentiality
- Assist in the planning and execution of related events, including tracking logistics, guest lists, and RSVPs.
- Prepare and edit documents, presentations, and reports as needed.
- Handle general administrative tasks, such as phone calls, email correspondence, and purchase orders
- Support the Operations department as needed
- Proofread all materials before they are distributed
- Create and distribute internal communications
Abilities required
- Proven experience as an executive assistant or similar role
- Excellent communication skills, both written and verbal
- Exceptional organizational and time-management skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Google Workspace).
- Strong attention to detail and ability to maintain confidentiality
- Ability to work effectively under pressure and meet deadlines
- Flexibility to adapt to changing priorities and tasks
- Able to work weekends and holidays if needed
Please email cover letter and resume to Employment@psfilmfest.org.No Phone calls please.
Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Job Types: Full-time, Part-time, Temporary
Pay: $26.00 - $30.00 per hour
Expected hours: 20 – 60 per week
Schedule:
- Monday to Friday
- Overtime
- Weekends as needed
Experience:
- Microsoft 365: 1 year (Preferred)
- Google Workspace: 1 year (Preferred)
Work Location: Hybrid remote in Palm Springs, CA 92262
Salary : $26 - $30