What are the responsibilities and job description for the Finance Administrative Assistant position at THIScar?
About US
THIScar is a large, pre owned auto retailer with a focus on a streamlined online buying process. Our customers can browse and purchase pre-owned vehicles from the convenience of their homes nationwide, or they can come to our home office in Houston (Tomball) and buy the vehicle in a traditional manner. The entire process is frictionless and with the customer-centric approach as paramount. Once a new car is selected and purchased using our industry-leading technology solutions, vehicles are delivered to the customer, or arranged for pickup from our state-of-the-art delivery center in Houston, TX.
Position Overview
The Finance Administrative Assistant assists the F&I Department, Sales Managers and Sales Experience Managers in the facilitation of F&I transactions. This position monitors the correctness, status, and validity of sales and finance transactions. This position serves as the vital link between a dealership’s sales operations and its cashable contracts source. The Business Coordinator communicates on a regular basis with sales team, finance team, financial institutions, insurance companies, and the accounting team.
Essential Duties and Responsibilities
- Submit paperwork to and obtain approval from finance sources on all finance deals.
- Prepare and print the documents needed to complete and book transactions
- Break down car deals and submit funding packets.
- Work with the accounting department to correct all issues needed to expedite funding.
- Correspond with the Sales & Accounting team concerning items needed to fund or complete a deal.
- Process paperwork for submissions and cancellations of all F&I products
- Business Coordinators, F&I Directors, and Assistant F&I Directors will serve as a contact point for the Client Care Center for all F&I questions.
- Assist Sales Experience Manager (SEM) who is contracting and concluding transactions as needed and, in some instances, will be asked to assist a client with closing documents.
- Identify training opportunities and share with Business Improvement Manager and/or F&I Director
- Expedite F&I transactions requiring special handling (e.g., FedEx) to finalize sales, including the printing of necessary documents and forms.
- Maintain inventory of F&I supplies.
- Bill the finalized deals and provides deal recaps.
- Monitor the contracts-in-transit (CIT) list daily and corresponds with F&I Department concerning items needed to fund a deal.
- Know and understand the Client Concern Resolution (CCR) process and uses the program to achieve client satisfaction.
- Know and understand the THIScar and Information Security Policies and adhere to the requirements.
- Attend weekly department meetings.
- Attend all necessary compliance, sales, and F&I Training courses.
- Ensure that all required documentation is obtained and submitted to the finance source so that finance contract can be paid in a timely manner.
- Assist with the final steps of the purchase process!
- Provide accurate and timely completed paperwork for successful processing.
- Converting completed paperwork and documents to the business office
- Prioritize transactions and balance daily tasks.
Qualifications and Experience
- High school diploma or the equivalent
- Bachelor's degree from a four-year college or university (Accounting or Finance preferred)
- Knowledge of dealership finance procedures
- Minimum 1 year experience working in Accounting or Finance in the Automotive Industry.
- Technology skills (Word, Power Point, Excel, Adobe)
- Excellent communication skills
We Offer:
- Excellent opportunity to join a proactive, customer-focused organization.
- Competitive benefits package, including Medical, Dental, Vision, and Paid Time Off
- World-class training, career development program and opportunity to advance quickly within a rapidly growing organization!
Job Type: Full-time
Pay: $70,000.00 - $100,000.00 per year
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
- Weekends as needed
Shift availability:
- Day Shift (Preferred)
Work Location: In person
Salary : $70,000 - $100,000