Executive Assistant to the Town Manager / Town Council

The Town of Fountain Hills (fountainhillsaz.gov) has an excellent full-time job opportunity available as the Executive Assistant to the Town Manager / Town Council.

Applications are only accepted through the Town's online portal on the town website Employment Opportunities fountainhillsaz.gov

Position reports to the Town Manager and is a member of the executive management team. The position will typically work 10-hour days Monday through Thursday, 7 AM - 6 PM.

Applications are only accepted through the Town's online portal on the town website Employment Opportunities fountainhillsaz.gov

The Town of Fountain Hills prioritizes an in-person work setting, with limited exceptions granted for occasional remote work in special cases.

Under the direction of the Town Manager; the position provides support to the Town Manager, Mayor, and Council. The position also is the backup for the Town Clerk.

Applications are only accepted through the Town's online portal on the town website Employment Opportunities fountainhillsaz.gov

Examples of Duties:

• Provides support to the Town Manager, Mayor and Council by coordinating meetings and events and maintaining calendars; relaying messages; preparing correspondence, reports, manuals, proclamations, and various other documents utilizing Word, PowerPoint, Excel, and Publisher; handling registrations for conferences and seminars; making travel arrangements and preparing itineraries.
• Responds to requests or concerns from Town citizens and serves as liaison to Town departments on a variety of issues. Responds to requests from public officials in other governmental agencies and regional organizations.
• Coordinates Town meetings, receptions and special events, including intergovernmental meetings.
• Conducts research, accomplishes special projects, and sits on committees as assigned.
• Assists in performing essential Town Clerk duties in his/her absence.
• Acts as staff liaison to Strategic Planning Advisory Commission, Municipal Property Corporation, and other boards or commission as assigned by Town Manager.
• Prepares and oversees Town Manager and Council budgets; codes P-card purchases.
• Logs and fulfills Requests for Information during Council election cycles.
• Orders office supplies and handles purchasing functions for Town Manager, Mayor/Town Council, and Town Clerk Offices
• In the absence of the Town Clerk, serves as Acting Town Clerk, performing functions in support of the Town Clerk's Office, including preparing the Town Council meeting agenda and minutes, attending Town Council meetings, and other Clerk-related duties.

Applications are only accepted through the Town's online portal on the town website Employment Opportunities fountainhillsaz.gov

Typical Qualifications:

• Work requires knowledge of a specific vocational, administrative, or technical nature which may be obtained with one year of advanced study or training past the high school equivalency. Junior college, vocational, business, technical or correspondence schools are likely sources. Appropriate certification may be awarded upon satisfactory completion of advanced study or training. An understanding of best practices relating to records management, Arizona Open Meetings laws, and Public Records Retention.
• Five years' experience as an Executive or Administrative Assistant, preferably in a municipal setting.
• A designation as a Certified Municipal Clerk (CMC) is required at the time of hire or after a specified period of time on the job. Training with the Secretary of State's Office and/or Maricopa County in the area of elections is desirable.
• Equivalent combinations of experience and training that meet the minimum qualifications may be substituted.
• Work requires the ability to read policies, procedures, handbooks, agreements, contracts, city ordinances, Council reports, newsletters, brochures.
• Work requires the ability to perform general math calculations such as addition, subtraction, multiplication, division, ratios, and percentages.
• Work requires the ability to write memos, letters, emails, and general correspondence.
• Assists in preparing and monitoring Town Manager and Council budgets.
• Work is governed by broad instructions, objectives and policies. Work requires the exercise of considerable initiative and independent analytical and evaluative judgment.
• The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town, which may be involved in decision-making or providing approval or decision-making authority for purchases or projects. In addition, these incumbents work with individuals outside the Town who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with customers, brokers and sales representatives.

Applications are only accepted through the Town's online portal on the town website Employment Opportunities fountainhillsaz.gov

Job Type: Full-time

Pay: $72,471.00 - $103,634.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $72,471 - $103,634