What are the responsibilities and job description for the Receptionist position at Tweet Garot Mechanical?
Position Summary:
The Receptionist’s primary responsibility is to greet and assist visitors, clients, or employees who arrive at the office or contact the organization through various communication channels. Additionally, the Receptionist will be the main contact for answering phone calls and fielding them accordingly. This role will also assist with supporting the payroll function, incoming faxes, invoicing, supporting the safety department, company vehicle process, incoming and outgoing mail and packages, ordering office supplies and other miscellaneous tasks.
You will be the first person clients, visitors, and employees see as they walk through our door, we are looking for an individual who can maintain a professional appearance at all times.
Description of Duties:
- Handle incoming calls, route them to the appropriate teammate or departments, take messages when necessary, and provide information to callers as required
- Retrieve messages from voicemail and forward them to the appropriate point of contact
- Manage incoming and outgoing mail and packages, including sorting, distributing, and preparing outgoing mail or packages
- Handle faxes and email correspondence and forward to the appropriate recipients
- Manage the coordination of the company vehicles for the corporate office
- Support the payroll department by entering in information on a weekly basis.
- Support the safety department by entering/tracking tool box talks, training and near misses in addition to other clerical tasks
- Provide support with various administrative tasks, such as typing, filing, photocopying, and data entry
- Performs other clerical duties as needed
Preferred Knowledge, Experience & Skills Requirements:
- Excellent verbal communication skills.
- Excellent interpersonal and customer service skills.
- Basic understanding of administrative and clerical procedures and systems.
- Familiarity with multi-line telephone systems.
- Proficient with Microsoft Office Suite or related software.
- Ability to work independently.
- Strong attention to detail.
About Tweet/Garot: Tweet/Garot Mechanical, Inc. is a mechanical contracting company with offices in De Pere, Wrightstown, Wisconsin Rapids, Tomahawk, and Altoona, Wisconsin and Tempe, Arizona. Tweet/Garot has been in business since 1897. Our business consists of design, engineering, fabrication, and installation of plumbing, heating, air conditioning systems, and process and boiler piping, as well as building automation services. We also design, manufacture, and install food processing equipment. We service what we install by providing our customers with a full range of HVAC and plumbing service and maintenance.
Our Culture: We know our success is our people! We want you to love what you do, at Tweet/Garot our employees matter. Joining our team is your opportunity to be your personal best.
Excellent benefits: We offer employees meaningful benefits including health insurance plans, 401(k), company-sponsored life insurance, a generous paid-time-off package, on-the-job training, and opportunities to grow and develop.
TWEET/GAROT MECHANICAL, INC. IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
Job Type: Part-time
Pay: From $20.00 per hour
Expected hours: 40 per week
Schedule:
- 8 hour shift
Work Location: In person
Salary : $20