What are the responsibilities and job description for the Vice President of Operations position at United States Geospatial Intelligence Foundation (USGIF)?

Responsibilities

Strategy, Vision, and Leadership

Advises the CEO, Board of Directors, and other key members of the Senior Leadership Team on financial planning, budgeting, cash flow, investment priorities, and policy matters
Contributes to the development of USGIF’s strategic goals and objectives as well as the overall management of the organization
Provides programmatic leadership and input for all strategic plan implementation processes with the CEO and Senior Leadership Team
Develops and implements a system for tracking and reporting on the progress of the strategic plan implementation

Team Development / Leadership

Oversees, directs, and organizes the work of the external CFO and bookkeeper

Leads the organization’s performance management process by setting clear guidelines and supporting supervisors in establishing, tracking, and achieving performance and development goals for their staff. Facilitates a structured annual performance appraisal process, ensuring alignment with organizational objectives and fostering continuous professional growth.

Ensures staff members receive timely and appropriate training and professional development

Operations

Prepares and submits an annual operational budget, manages effectively within this budget, and reports accurately on progress

Ensures the continued financial viability of USGIF’s operational units through sound fiscal management

Upgrades and implements an appropriate system of policies, internal controls, accounting standards, and procedures

Ensures that USGIF is adhering to the strategic plan, delivering status reports to the CEO and Board of Directors

Provides analytical support to USGIF’s internal management team including development of internal management reporting capabilities

In conjunction with USGIF’s professional employer organization (PEO) and internal staff, insures timely completion of all necessary HR paperwork for hiring, termination, counseling, promotions, bonuses, K, and employment changes

Manages the outsourced PEO and negotiates associated annual contract

Improves HR, administrative, and operational accounting services such as Form reporting, payment processing, payroll, accounts payable, and purchasing

Manages the efficient and accurate day-to-day processing of accounts payable (AP) and accounts receivable (AR), invoicing, and bill payments, ensuring timely transactions and adherence to financial policies and best practices.

Manages relationships with partners / vendors

Oversees development of contracts, MOUs, Agreements in the best interest of the Foundation, aligning with the mission and goals of the engagement

Leads and manages direct reports performing functions related to facility operations, information technology.

Board of Directors

Supports the USGIF Board of Directors as required

Leads the preparation of quarterly board materials and or slide decks

Position Qualifications :

Bachelor’s degree required; Business or accounting preferred. MBA a strong plus

Other professional certifications (CPA, CAE, other) a plus

Minimum 10 years of experience and a track record in senior program management; association, nonprofit, or small business experience preferred

Experience in a senior management role, ideally with both external audit and in-house financial management experience; familiarity with nonprofit accounting preferred

Familiarity with human resources functions, including personnel, compensation, and recruiting

Excellence in organizational management with the ability to coach a senior-level staff to manage and develop high-performance teams as well as develop and implement program strategies

Analytic and decisive decision maker with the ability to prioritize and communicate to staff key objectives and tactics necessary to achieve organizational goals

Energetic, flexible, collaborative, and proactive; a team leader who can positively and productively impact both strategic and tactical finance and administration initiatives

Passion, humility, integrity, positive attitude, mission-driven, and self-directed

Passion for USGIF’s mission and interest in the GEOINT Community strongly desired

Working Conditions :

Occasional lifting of boxes of marketing materials (~25 lbs.)

Periodic attendance at local evening events

Up to 1-3 weeks of travel per year, nationally. Rare international travel

About United States Geospatial Intelligence Foundation (USGIF) The United States Geospatial Intelligence Foundation (USGIF) is a (c) nonprofit educational foundation dedicated to promoting the geospatial intelligence tradecraft and developing a stronger GEOINT Community with government, industry, academia, professional organizations, and individuals who develop and apply geospatial intelligence to address national security challenges. USGIF achieves its mission through various programs and events and by building the community, advancing the tradecraft, and accelerating innovation.

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