What are the responsibilities and job description for the Administrative Support position at University of Hawaii?
Description
Title: Administrative Support (Administrative & Fiscal Support Specialist)
Position Number: 0097477T
Hiring Unit: Academic Affairs
Location: Windward CC
Date Posted: December 30, 2024
Closing Date: January 23, 2025
Band: A
Salary : salary schedules and placement information
Additional Salary Info: Pay Band A, minimum $4,307/month
Full Time/Part Time: Full Time
Temporary/Permanent: Temporary - Not to Exceed: December 31, 2025
Other Conditions: To begin February 2025, continuation subject to funding and program needs.
Duties and Responsibilities
- Under the supervision of the Vice Chancellor, Academic Affairs, position will provide administrative support to coordinate various academic functions.
- Collaborate with staff to design standard operating procedures for Banner scheduling input, Kuali Curriculum management, procurement, and other office procedures to improve efficiency and workflow.
- Assist supervisor with drafting articulation agreements, memorandums of understanding, and other related documents.
- Assist with the preparation of reports, presentations, and documentation required for accreditation and compliance purposes.
- Compile and analyze data for various reports, including budget management, private and government grants, enrollment, institutional metrics, etc.
- Assist supervisor with course scheduling.
- Respond to faculty, staff, students, and external partners, provide information and assistance as needed.
- Assist with promotion and implementation of special projects and events, such as, but not limited to, commencement, faculty development workshops, and academic recognition ceremonies. Assignments may include evening, weekend hours, and off-campus locations.
- Maintain accurate records and databases related to academic programs, faculty credentials, and other key academic information.
- Communicate with supervisor of possible problem areas on a timely basis. Evaluate specific conditions and situations and provides recommendations for improvement.
- Keep abreast of current UH policies, procedures, and regulations regarding academic affairs. Inform supervisor of best practices and updates to policies and procedures.
- Other duties as assigned.
- Denotes Essential Functions
Minimum Qualifications
- Possession of a baccalaureate degree in business, public administration, communication, education, social sciences, or related field and 1 year of progressively responsible professional experience with responsibilities for business administration or educational program operations; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
- Functional knowledge of principles, practices and techniques in the area of business administration, educational program operations, or enrollment services demonstrated by knowledge, understanding and ability to apply concepts, terminology.
- Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with business administration or educational program operations.
- Demonstrated ability to recognize problems, identify possible causes and resolve the full range of problems that may commonly occur in the area of business administration or educational program operations.
- Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
- Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
- Demonstrated ability to operate a personal computer and apply word processing software.
Desirable Qualifications
- Business administration experience in a higher education setting, preferably within academic affairs or a related department.
- Knowledge of UH policies, procedures, and academic operations.
- Experience maintaining program records for education or training programs funded by private or government grants.
- Ability to effectively operate an electronic student database or record keeping system.
To Apply: Click on the "Apply" button on the top right corner of the screen to complete an application and attach the following required documents:
- Resume;
- Cover letter indicating how you meet the minimum and desirable qualifications of the position;
- Transcript(s) verifying degree and coursework to date appropriate to the position. (Copies of transcripts are acceptable; however, original official transcripts will be required at the time of hire. Academic record/grade summaries will NOT be accepted. Diplomas and copies will NOT be accepted.) Documents issued from an institution outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant; and
- Transcript(s) must be attached to receive credit for degree(s). To upload transcript(s), click on “ Add supplemental attachment” after uploading required attachments. Applications submitted without transcripts will be reviewed based on related professional level experience and/or training.
Please REDACT references to birth date and Social Security number on submitted documents. Letters of recommendation attesting to job performance and personal character are optional. Incomplete applications will not be considered. Applications are deemed incomplete if materials are unreadable. Materials submitted become property of the College and will not be returned.
Note: If you have not applied for a position before using NEOGOV, you will need to create an account.
Inquiries: Windward Community College Human Resources Office, 808-235-7404
Windward Community College does not discriminate on the basis of age, race, sex, color, national origin, or disability in its programs and activities. For more information or inquiries regarding these policies, please contact: Human Resources Manager, EEO/AA Coordinator, Title IX Deputy for Employees at 808-235-7404; Title IX Coordinator at 808-235-7468; Section 504 Coordinator at 808-235-7472.
EEO/AA, Clery Act, ADA
Salary : $4,307
