Senior Administrative Assistant

Supports senior level roles in a wide variety of complex administrative and office functions as well as specialized technical support for academic or administrative departments.

Med-Office of the Dean

At the Office of Medical Education, we dedicate ourselves to facilitate high-quality, evidence-based, and learner-centered training to students, to support and enable them to learn the art and science of medicine, so they can become outstanding physicians who are healers, activists, innovators, and leaders. We accomplish this through:

• Designing, organizing, monitoring, and evaluating an integrated curriculum
• Supporting faculty, staff, and students in the process of teaching and learning
• Fostering a safe, inclusive, and effective learning environment for all in our community
• Maintaining up-to-date accessible, and appropriate facilities and resources for education
• Assessing learner/ program outcomes through research and continuous quality improvement.
  
  

Essential Functions

The Senior Administrative Assistant will oversee the day-to-day operations of the Office of Accreditation and Continuous Quality Improvement and its staff. Will be responsible for problem solving and addressing complex and confidential situations. Will serve as the primary support for ACQI leadership, assist with administrative tasks and management detail, and make recommendations for various actions. This position will include, but not limited to --

Manage workflow of the Office of Accreditation and Continuous Quality Improvement

• Manage the day-to-day operations of the office
• Prepare budget, maintain expenses, and approve financial transactions
• Assist in the coordination and development of administrative goals and priorities
• Compile data and prepare a variety of complex reports, presentation, and other correspondence as well as review documents for accreditation and CQI efforts
• Plan events and other activities
  
  

Serve As The Primary Support To ACQI Leadership

• Manage meetings, calendars, agendas, and other logistical operations
• Prepare information and materials, and draft routine correspondence
• Draw attention to important and/or time sensitive material
• Coordinate travel and other arrangements
• Address complex and confidential situations
• Serve as ACQI communication specialist and act as liaison between internal and external stakeholders
  
  

Physical Effort

Operates computers and other office equipment, communicate effectively with management contacts, perform under pressure. Incumbent is expected to move about Alan Magee Scaife Hall particularly and the University and teaching hospitals generally.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category

Full-time regular

Job Classification

Staff.Administrative Assistant III

Job Family

Administrative Support

Job Sub-Family

Clerical

Campus

Pittsburgh

Minimum Education Level Required

Associate's Degree

Minimum Years Of Experience Required

5

Will this position accept substitution in lieu of education or experience?

Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule

Monday - Friday, 8:00am - 4:30pm *Will be 5 days onsite until fully trained or at the end of provision period (whichever comes first) **At that point, a hybrid work arrangement is offered with 3 days onsite and 2 days remote

Work Arrangement

Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range

$20.50 to $25.62 per hour

Relocation Offered

No

Visa Sponsorship Provided

No

Background Check

For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances

Not Applicable

Required Documents

Resume, Cover Letter

Optional Documents

Not Applicable