What are the responsibilities and job description for the Secretary V - 003230 position at University of South Alabama?
Minimum Qualifications
High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education or experience may be considered.
Preferred Qualifications
Job Description Summary
The University of South Alabama’s English department is seeking to hire a Secretary V. Interested candidates should apply to be considered.
Essential Functions
These are the job duties required of the position.
Essential Functions
- Prepares correspondence, reports, various forms and other documents using a PC.
- Assists department Chair and faculty by preparing and entering class schedules in Banner and handles all room assignments for classes.
- Utilizes Banner Finance and Student Record System to access departmental and student information.
- Assists with faculty candidate searches to include placing ads, processing paperwork, maintaining files, sending correspondence, and preparing the Affirmative Action Report.
- Assists with preparation of Faculty Activity Reports & Annual Reports for the department.
- Hires and supervises students to include assigning duties and checking work.
- Processes necessary paperwork to hire graduate assistants, teaching assistants and interns.
- Compiles portfolios for part-time and full-time faculty members upon request.
- Assists students with registration problems.
- Assists faculty to include giving make-up exams to students and proctoring exams.
- Provides departmental information to faculty, staff and students.
- Maintains departmental files and personnel records for faculty.
- Greets and routes visitors.
- Answers phone and directs calls.
- Ability to work schedule as defined and overtime as required.
- Regular and prompt attendance.
- Related duties as required.
Posting Information
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
12/19/2024
Job Close Date
Open Until Filled
Yes
Special Instructions to Applicants
Working Days
Monday - Friday
Working Hours
8:00 a.m. - 5:00 p.m.
Job Location
Main Campus
Full-time or Part-Time
Full Time
Regular or Temporary
Regular
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