What are the responsibilities and job description for the Secretary V - 005256 position at University of South Alabama?
Minimum Qualifications
High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education or experience may be considered.
Preferred Qualifications
Job Description Summary
The University of South Alabama’s Center for Continuing Education is seeking to hire a Secretary V. Interested candidates should apply to be considered.
Essential Functions
These are the job duties required of the position.
Essential Functions
- Supports the Executive Director, Outreach and Professional Development and the Center for Continuing Education.
- Performs all clerical functions for the Center for Continuing Education.
- Maintains Executive Director’s calendar as well as course calendars.
- Verifies for accuracy all Concur reports such as procurement, travel, and invoices for the Executive Director to approve.
- Serves as building safety person and main contact for safety and work orders/maintenance orders.
- Assists Continuing Education Specialists with their programs by enrolling students, taking payments, preparing contracts for the instructors, preparing invoices for the instructors, preparing certificates, class rolls and other functions as needed.
- Ensures that all documents are filed electronically in their proper place.
- Hires, trains, and supervises student workers.
- Runs reports as needed using Banner, Aceware or other systems.
- Assists with creating flyers, postcards, signage and printing as needed.
- Tracks all classes for the Center and where they are located.
- Interacts with the public by telephone, email and in-person.
- Regular and prompt attendance.
- Ability to work schedule as defined and overtime as required.
- Related duties as required.
Posting Information
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
12/06/2024
Job Close Date
Open Until Filled
Yes
Special Instructions to Applicants
Working Days
Monday - Friday
Working Hours
8:00 a.m. - 5:00 p.m.
Job Location
Main Campus
Full-time or Part-Time
Full Time
Regular or Temporary
Regular
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