Transportation Dispatcher

Summary: Coordinate assignments and schedules of bus drivers, routes, and vehicles to ensure safe, reliable, and efficient transportation to all faculty, staff, and students. Assist the Manager with the daily operation of the shuttle system.

Note: The primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed below. Specific tasks or responsibilities will be documented in the incumbents’ performance objectives as outlined by the incumbents’ immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. Must possess a valid driver’s license issued by the State where the applicant resides and must be insurable as defined in the UT System UTS 157, as applicable to the performance of essential duties and responsibilities of the position.

Statement of Duties and Responsibilities:

Assignments of bus drivers, bus routes, vehicles and substitutes for morning and afternoon shifts.

Meet with the drivers at the beginning of their shift to convey plans and instructions for their shift.

Dispatch drivers, vehicles, and equipment for the shifts. Report exceptions to the supervisor.

Handle 2-way radio communication with drivers and maintain a log of all interactions.

Drive routes for absentee coverage, for university sponsored events, and route service as needed.

Coordinate vehicle and equipment repairs with the shop and vendors.

Assist with verifying invoicing accuracy of vendor billing for vehicle maintenance and repairs.

Meet with the supervisor for operation planning on a regular basis.

Gather data on route adherence, including schedule and route stops. Provide reports to supervisor on a regular basis.

Review and ensure extra and/or overtime hours; are documented and submitted for approval.

Assist with route mapping and coordination of charter shuttle service.

Maintain inventory of supplies, equipment, and schedule vehicle maintenance and repairs for the shuttle service operation.

Assist with ensuring drivers comply with regulatory mandates to maintain their commercial driver’s license (CDL).

Utilize shuttle service software systems to enter vehicle repair and maintenance data, GPS tracking updates, passenger counting, vehicle route assignments, and monitor driver vehicle inspections.

Performs minor maintenance, cleaning of vehicles, and fueling vehicles.

Must be able to work flexible schedule.

Complies with all State and University policies.

Other duties may be assigned.

Supervisory Responsibilities Carries out supervisory responsibilities in accordance with the organization's objectives, policies, and applicable laws.

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Education required: High school diploma or general education degree (GED).

Minimum Experience required: Two years related experience to the statement of duties and responsibilities, or equivalent combination of education and experience.

Preferred Experience: Commercial Driver’s License (CDL) Class B with passenger endorsement or higher.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to stand, walk; use hands to feel and reach with hands and arms. The employee is occasionally required to sit and climb or balance. The employee must occasionally lift and/or move up to 50 pounds.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee’s or prospective employee’s right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.

For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.