Associate, Quality Assurance 2

Job Description

Job Description

Date

04/2020

Location

1300 Airport Road, North Brunswick NJ

Title

Assistant II, Quality Assurance Administrative

Department

Quality Assurance

Reports to

Director, Quality Assurance

FLSA (Exempt or Non-Exempt

Exempt

Role Overview

An Assistant, Quality Assurance Administrative will be responsible for the managing the preparation, distribution, collection, storage, and maintenance of our company’s documentation. This includes SOP’s and training records, certifications, written processes and investigation/audit findings and corrective actions. This is an administrative position and frequently works to support projects needed by other members of the QA team.

Areas of Responsibility

• Receives, sorts and forward incoming mail. Maintains and routes publications.
• Preparing Testing requisitions for various samples received and providing samples to Lab for testing .
• Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.) and prepares product samples, documents, etc. for shipping to customers /suppliers, etc.
• Assists in the ordering, receiving, stocking and distribution of office supplies.
• Assists with other related clerical duties such as photocopying, faxing, filing, and collating.
• Distributes SOP’s and other changing regulatory documents to points of contact within company for training and implementation.
• Acting as a point of contact for retrieval of specific documentation as required.
• Keeps up to date with the regulatory requirements around documentation and implements changes if necessary.
• Work with internal teams to obtain an in-depth understanding of the processes and documentation requirements.
• Perform quality assurance on existing documentation.
• Other Duties as Assigned.
  
  

Other Responsibilities Including Safety:

• N/A
  
  

Requirements

Education & Qualification:

• Bachelor’s Degree preferred
• 2-4 years administrative experience
  
  

Certifications, Licenses, Credentials:

• N/A
  
  

Skills & Ability

• Demonstrated above average written communication skills in the English language
• Must be advanced with all MS Office software, must have excellent typing skills
• The ability to interact with department heads regarding corporate compliance
• Ability to maintain professional and positive attitude
• Ability to manage multiple tasks effectively & efficiently
• Possess high-level of ethics and integrity
• Must be able to keep information confidential.
  
  

Physical Requirements (lifting, etc.):

• The employee is frequently required to sit (85%), stand, and walk (15%); use of hands to finger, handle or feel writing tools and computer keyboard; may reach with hands and arms and infrequently may lift up to 30lbs; uses desk telephone/cell phone to talk and hear or converses with other employees.
  
  

Work Environment (Office, Warehouse, temperature extremes, etc.):

• Primarily located in an office environment where temperatures are controlled for heat and air conditioning; occasionally walks through warehouse or manufacturing workplace and will be required to wear appropriate PPE for each work area including safety shoes, hair net, safety glasses, face mask, gloves, or disposable jumpsuit.
  
  

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all the job responsibilities, duties, skill, or working conditions. In addition, this document does not create an employment contract, implied or otherwise, other than an "at will" relationship.