What are the responsibilities and job description for the Compliance and Grants Administration position at USA Rice Federation?
USA Rice is a nonprofit trade association with programs that include the promotion of U.S. rice domestically and abroad. USA Rice also represents industry interests in federal legislative and regulatory matters, industry quality standards, education, research, and policy.
Responsibilities
• Working knowledge of FAS cooperator program requirements and International Promotion (IP) department goals as described in the Unified Export Strategy (UES) document.
• Oversee financial and program compliance with FAS, NRCS regulations, USA Rice Federation policies and procedures and any new funds that USA Rice receives from either Federal, State, or private sector entities.
• Serve as internal help desk for compliance questions. Take proactive steps to resolve questions and issues related to compliance requirements, claims processing, and periodic compliance reviews.
• Review and approve all incoming IP vendor invoices and backup documentation. Collaboratively work with IP Directors to streamline invoicing. Troubleshoot to ensure accurate coding and compliance.
• Assist with preparation and submission of detailed program budgets. Maintain IP budget in accounting program and update and distribute as needed. Assist IP directors to monitor budgets and report variances.
• Serve as the lead for compliance reviews and assist the Finance Department in the annual USA Rice audit including document submissions.
• Ensure corporate policies are accurate, current and in compliance with federal and state regulations and ensure compliance of all members and staff with USA Rice policies and procedures; conduct training, including anti-fraud, as appropriate.
• Ensure vendor compliance with USDA and USA Rice program policies and regulations by conducting periodic audits of overseas contactors and/or offices.
• Provide feedback to vendors and subcontractors to assist in their understanding and familiarity with the rules and regulations and reporting requirements of FAS and USA Rice.
Qualifications
• B.A./B.S., in accounting or finance; at least five years' experience in compliance, accounting, or finance.
• Position requires a high-energy, self-motivated, detail-oriented individual with strong organizational skills.
• An interest in agriculture, and knowledge of USDA export promotion programs is highly desirable.
Knowledge, Skills and Abilities (KSAs)
Position requires a self-directed individual with excellent:
• Organization
• Ability for flexibility and attention to detail
• Communication and interpersonal skills
• Teamwork
Technical Skills:
• Microsoft Office Suite
• Experience with USDA's eAuthentication or similar databases
• Experience with Sage Intacct or similar accounting software
• Experience with PN3, CRM or CRM-type databases a plus
