Executive Assistant to the President & Chief Executive Officer

Description

Valley-Wide Health Systems, Inc. (Valley-Wide) welcomes and is committed to all patients and populations within our large multi-county service area throughout southern Colorado. As a non-profit, Federally Qualified Health Center (FQHC), we provide premier primary and preventive care you can trust at our 34 service sites strategically located throughout multiple rural counties. 

As the Executive Assistant to the President & Chief Executive Officer (CEO) at Valley-Wide Health Systems, you'll play a pivotal role in providing high-level administrative support to the CEO and other members of the Executive Leadership Team. In this dynamic position, you’ll serve as the primary point of contact for both internal and external stakeholders, ensuring smooth communication and efficient operations at the highest level. You will also act as a liaison to the Board of Directors, oversee special projects, and contribute to key initiatives that drive the success of our healthcare organization.

In this fast-paced and rewarding environment, your work will directly impact the growth and success of Valley-Wide Health Systems, where we prioritize quality care and community health. You’ll have the opportunity to grow in your role and make meaningful contributions to our leadership team while working in a supportive and collaborative culture.

Join us and help shape the future of healthcare at Valley-Wide Health Systems, where your work will truly make a difference in the lives of our patients and our community.

Essential duties and responsibilities:

• Incumbent will complete a broad variety of administrative tasks for the CEO, including:
• Managing an active calendar of appointments, ensuring that CEO’s schedule is followed and respected
• Arranging complex and detailed travel plans for the CEO, executives, and board members
• Compiling documents for travel related meetings
• Ensuring that CEO is able to attend and be prepared for all meetings
• Communicate on behalf of the CEO with Board members, donors, and others
• Research, prioritize and follow up on incoming issues and concerns addressed to CEO, including those of a sensitive and confidential nature.
• Provide leadership to build relationships crucial to the success of the organization, and manage special projects for the CEO, often with tight deadlines.
• Adheres to all rules regulations in bylaws around board communication and committee matters.
• Attend meetings, take minutes, and provide agendas, documentation, and technical support for CEO, Executive Leadership Team, and at Board meetings.
• Assist in coordinating the agenda of the Executive Leadership Team and board meetings, as well as all-staff meetings, and any other meeting needing support per the CEO
• Works with Innovation and Strategy team as well with Marketing team to coordinate the CEO’s outreach activities
• Prepares first drafts and edits letters and communications from the CEO, including to strategic contacts, board members, community, staff, and external stake holders
• Plan an coordinate company events, as needed
• Prepare reports for CEO Analysis
• Other duties may be assigned as necessary
• Supervise front desk personnel and create schedule for coverage

Qualifications & Skills:

• Strong organizational skills
• Strong interpersonal skills, with tact and relationship building expertise
• Proactive approach to problem-solving
• Emotional maturity
• Ability to keep information confidential
• Exceptional customer service skills
• Ability to deal with competing demands and tight deadlines
• Focus on the Valley-Wide mission
• Bachelor’s degree preferred

Benefits:

• FREE Health Insurance (Other healthcare coverage plan options available)
• MASA – Employer paid Air Ambulance Coverage
• Employer paid Basic Life, LTD, STD
• Retirement Match
• Health, Dental, Vision Insurance, HRA, FSA, DCA, Retirement Plan
• Paid Leave:
  • Vacation – 10 days accrued/year
  • Sick – 12 days accrued/year
  • Holidays – 8 days/year 2 Floating 

Visit our website at https://valley-widehealth.org/careers/ for more information. 
 
Valley-Wide Health Systems, Inc. is an Equal Opportunity Employer: We do not discriminate on the basis of race, color, religion, national origin, sex, age, disability, or any other status protected by law or regulation. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors. 

Employee Rights Under the Family and Medical Leave Act (FMLA)

Salary : $59,000 - $75,800