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ACCOUNT RECEIVABLE SPECIALIST

Vanguard Furniture Co Inc
Conover, NC Full Time
POSTED ON 12/4/2024 CLOSED ON 2/4/2025

What are the responsibilities and job description for the ACCOUNT RECEIVABLE SPECIALIST position at Vanguard Furniture Co Inc?

Position Summary:  Secures revenue by verifying and posting receipts; resolving discrepancies.

Position Responsibilities:

 

  • Process and Post lockbox, ACH, Wire, and AR payments and deposits posted thru bank
  • Post all credit card transactions
  • Reports and Posts all transactions for credit card sales aids from Forefront
  • Processes Invoices daily for all orders, enters fed-ex and guaranteed freight shipping costs
  • Schedules Prepay, Credit Card and ACH orders
  • Credit hold maintenance for credit card, Prepay and ACH accounts
  • Schedules Prepay, Credit Card and ACH orders
  • Credit hold maintenance for credit card, Prepay and ACH accounts
  • Contacts customers by e-mail or phone to obtain necessary payments needed to ship orders
  • Works closely with Shipping department to clear all orders from the wrapped not shipped report
  • Updates spreadsheet daily of any loaded but not invoiced items on invoicing screen & emails out
  • Works closely & follows up with Shipping department to review orders which haven’t invoiced, but have been scanned loaded 
  • Records all invoice information on weekly sheet and inputs unit and dollar amounts
  • Processes Invoices for all Kravet Bill and Hold and consignment orders
  • Review and responds to all e-mails/ phone calls as needed
  • Performs Dealer Data Change Requests from Forefront into AS400
  • Offsets and reviews all credit memos and records credit information in CRM database
  • Performs other duties as required by supervisor

Essential Skills and Experience:

  • Ability to manage multiple tasks in a fast-paced environment.
  • Experience in Account Receivables
  • Strong organizational, communication, leadership skills.
  • Customer oriented service skills 
  • Proficiency in all Microsoft Office applications.
  • High School Diploma/GED required.
     
     

Valued but not Required Skills and Experience:

  • 2-Year Associates Degree preferred.
  • Knowledgeable in Furniture Manufacturing.

 

 

 

Physical demands and work environment:

  • Lift / Carry: Females lift up to 10 lbs. frequently; up to 35 pounds occasionally; more weight requires help or team lifting.
  • Standing/Walking/Sitting: Must be able to sit 8 hours and required to walk/stand throughout shift.
  • Reach / Handle:  Frequently required to reach, handle various items.
  • Fingering or Manual Dexterity: Position requires frequent use of computer keyboard, mouse, screen and on-line communication.
  • Environment: Indoors, environmentally controlled.
  • Vision:  Color determination for quality control and correct material selection.
  • Near Acuity: Requires close vision of less than 3 feet, with or without corrective lenses, for precision. 
  • Attention to Detail: Precise in following company guidelines for best cost solution to resolve customer issues.
  • Self-Control: Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.
  • Stress Tolerance: Job requires accepting criticism and dealing calmly and effectively with high stress situations.
  • Time Pressure: Position requires sensitivity to meeting promises, deadlines and timing commitments.

 



General sign-off: The employee is expected to adhere to all company policies and to act as a role model in the adherence to policies.    I have read and understand this explanation and job description.

Signature:

 

Date:

 


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