What are the responsibilities and job description for the Senior Administrative Assistant position at VISTA MARIA?
TASKS OF THE POSITION
• Support senior managers and executives with daily clerical duties.
• Plan meetings and take detailed minutes.
• Manage phone calls, provide information, and connect callers to appropriate people.
• Schedule appointments, and update calendars.
• Compose and type regular correspondence, like invitations, and informative materials.
• Develop and maintain a filing system.
• Create spreadsheets, manage databases, and presentations.
• Greet and provide general support to visitors.
• Purchasing stationary and other office supplies as these become depleted.
• Develop, implement, and improve office policies and procedures.
• Representing the organization during meetings with stakeholders.
• Preparing and/or editing documents, such as expense reports, memos, and invoices.
• Manages highly confidential information.
• Interacts with the board, and assists with board-related meetings.
• Covering or collaborating with the Executive Assistant to the CEO.
KNOWLEDGE/SKILLS/ABILITIES
• Proven work experience as a senior administrative assistant, or executive administrative assistant.
• In-depth understanding of office management and daily operations.
• Hands-on experience with MS Office.
• The ability to create spreadsheets, data reports, etc. as needed
• Working knowledge of office equipment, like printers and fax machines.
• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Ability to prioritize tasks.
SUPERVISORY RESPONSIBILITY
None
