What are the responsibilities and job description for the Administrative Assistant position at Walnut Creek Presbyterian Church?
Administrative Assistant
PART TIME • WALNUT CREEK, CA
Overview
We are seeking a proactive and organized Administrative Assistant to support both Sunday events and essential administrative tasks throughout the week. The ideal candidate will bring a warm and welcoming presence, be detail-oriented, and have the ability to anticipate and address needs to ensure smooth operations.
Hours:
- Sunday: Required on-site to support services (hours may vary)
- Tuesday: Preferred but flexible
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Remaining hours: Flexible schedule to meet the needs of the role (total 8-24 hours per week)
Key Responsibilities:
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Sunday Services Support:
Coordinate lunches, events, and logistics for Sunday services. -
General Office Administration:
Assist with day-to-day administrative tasks to ensure the front office runs efficiently.- Answer phones and manage general email, directing inquiries as needed.
- Monitor and manage office supplies, including snack and beverage inventory.
- Handle clerical tasks, such as mailings and light communication support.
- Operate standard office equipment and ensure maintenance is up to date.
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Weekly Communications:
Support the distribution of the weekly church bulletin and email newsletter. -
Staff and Event Support:
Assist in organizing monthly staff events and provide administrative support to the Worship Arts Director and other team members as needed.
Qualifications:
- A growing and deepening faith in Jesus Christ, with a lifestyle reflecting integrity and commitment to faith.
- 1-3 years of administrative experience (experience in a church setting is a plus).
- Strong organizational skills, with an ability to prioritize and multitask effectively.
- Computer proficiency in Microsoft Office or G-Suite (Adobe InDesign is a plus).
- Excellent written and verbal communication skills.
- A proactive problem-solver who can work independently and as part of a team.
- Warm and welcoming demeanor, with the ability to build strong relationships with staff and church members.
Staff Values:
We value team members who embody:
- Character – Demonstrating the fruit of the Spirit in daily life.
- Competency – Skilled and passionate about their work.
- Capacity – Ability to manage workload without under or over-committing.
- Chemistry – Collaborative and enjoys being part of a team.
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Culture – Helps to create and maintain a positive and healthy staff culture.
Reports to: Operations Manager
Hours: up to 24 hours per week
Salary : $25
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