Temporary Administrative Assistant, Registrar’s Office

Under the direction of the Senior Associate Registrar, the Temporary Administrative Assistant provides administrative support for the Registrar’s Office, including assisting students, staff, faculty, alumni, and others in person, via email, and phone.

Responsibilities include:

• Assist faculty, students, and staff with academic systems, including Workday, DocFinity, PeopleSoft, Parchment, Stellic, Microsoft Office suite, and the National Student Clearinghouse.
• Assist with undergraduate enrollment and degree verifications, final exam process, and Workday finances and vouchers.
• Process courses and grades for the study abroad sponsored programs.
• Maintains office supplies.
• Provides backup for the electronic transcript ordering process and student records.
• Provides support for posting credit for Advanced Placement and other test scores, as well as transfer credits.
• Performs other similar and related duties as assigned.

This is an on-campus position that works up to 35 hours per week from January through March 2025.

Minimum Qualifications

Ability to coordinate work priorities, demonstrate initiative, organize details and follow-through with minimal supervision.
Strong communication, technical and organizational skills.
Ability to work collaboratively with others in a team-oriented environment.
Demonstrated ability to work within a diverse environment with individuals with diverse backgrounds.
Strong attention to detail.

Preferred Qualifications

Associates degree
Five years of experience in a student service environment
Demonstrated experience with PeopleSoft student modules and Workday.

Additional Applicant Instructions

Position is opened until filled. Applicants must include a cover letter and resume.

All offers to external applicants are contingent on the candidate’s completion of a pre-employment background check screening to the satisfaction of Wesleyan University.

Wesleyan University, located in Middletown, Connecticut, does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, political belief, veteran status, sexual orientation, genetic information or non-position-related criminal record. We welcome applications from women and historically underrepresented minority groups. Inquiries regarding Title IX, Section 504 or any other non-discrimination policies should be directed to Vice President for Equity and Inclusion, Title IX and ADA/504 Coordinator.

Wesleyan University complies with the Clery Act and maintains records of campus crime statistics and security policies. Copies of Wesleyan University’s Clery Act Report are available on request and online at https://www.wesleyan.edu/publicsafety/clery.html.

Experience is taken into consideration in the determination of salary offers. For more information visit https://www.wesleyan.edu/hr/handbook/compensation-practices/index.html

Wesleyan offers a broad range of employee benefits and development opportunities, including comprehensive group insurance plans, wellness programs and incentives, generous paid time off and retirement plans, flexible work schedules, employee and dependent tuition programs for those who qualify.

Detailed information on the benefits of working at Wesleyan is located at: https://wesleyan.edu/hr/careers/prospective-resources.html.