Administrative & Fiscal Coordinator (Undergraduate Academic Affairs)

Responsibilities

William & Mary's Office of Undergraduate Academic Affairs seeks an experienced professional for the position of Administrative & Fiscal Coordinator whose efforts will support the administrative and fiscal needs of the department to include several faculty, full-time staff, and students. The individual selected for this role will oversee the front office and serve as primary contact for student petitions to the Committee on Degrees, and Committee on Academic Status preparing materials for review, communicating decisions, reporting aggregate results, and maintaining files and archives. Additional responsibilities include:

• Providing administrative support for the department, to include ordering supplies, coordinating travel logistics and reimbursements, and assisting with department communications
• Serving as first point of contact for office visitors, students, and faculty in person and by telephone, and answering or referring inquiries
• Providing administrative support for the Committee on Degrees, Committee on Academic Status, and National Fellowships
• Supervising the work of student assistants and one full-time Administrative Assistant; ensuring timesheets are completed and approved in a timely manner
• Develop internal processes and delegate office work assignments in specific areas if needed
• Managing the department's indexes by verifying accounting entries, balancing monthly expenditures against the budget, maintaining budget tracking spreadsheets, and assisting in budget planning
• Scheduling and coordinating meetings and office events
• Providing records management for student files and department records in compliance with retention guidelines
• Liaising with multiple units on campus such as Accounts Payable, Dean of Arts & Sciences Office, Human Resources, Procurement, and Student Employment to facilitate processing of transactions and procurement of equipment and services