Project Administrative Assistant

We are seeking a Project Administrative Assistant. The ideal candidate has excellent interpersonal skills, is detail-oriented, loves working with a dynamic team, is skilled at juggling priorities, and communicates well. We will depend on this team member to be responsible, reliable, quick, and accurate, with a willingness to support a variety of project assignments with a can-do attitude. Preferred qualifications include experience with calendaring, meeting/event planning, and general project and team support.

Key Functions

• Proactively manage heavy calendar activity by resolving conflicting demands, scheduling/rescheduling meetings.
• Assist with coordinating onsite and offsite special events (e.g., booking facilities, catering).
• Prepare materials for presentations or reports using various software applications.
• Provide administrative support for the project team, as needed.
• Assist with purchasing and invoicing processes for IT operations, as needed.
• Maintain team distribution lists and manage SharePoint, Teams, and Smartsheet documents/access.
• Schedule and update meetings for the project team.
• Manage the project team inbox and respond to messages, as necessary.
• Draft communications for the project team.
• Make updates to SharePoint and build new pages.
• Update dashboards in Smartsheet.
• Update the project team directory based on resource changes.

Qualifications

• High School diploma/GED (or higher).
• 1 to 2 years of relevant work experience documented with an attached resume.
• Excellent computer skills including MS Office – Word, Excel, PowerPoint, Outlook (e-mail & scheduling), and SharePoint; with the ability to learn company-specific programs.
• Energetic, positive, and motivated team player with strong communication skills (written, listening, and oral) and a desire to learn new tasks.
• Ideal candidate is a self-starter, shows initiative, and can work effectively both independently and as part of a team.
• Detail-oriented and comfortable working in a fast-paced environment.
• Exhibit professionalism in handling sensitive and confidential information.
• Ability to work under pressure while prioritizing and organizing multiple tasks simultaneously with minimum supervision.

COMPENSATION AND BENEFITS

Hourly contract rate range of $32.00 to $40.00 based on experience and qualifications, as well as geographical market and business considerations.

Your well-being is important to Wimmer Solutions. All regular, full-time employees working a minimum of 30 hours per week are eligible to participate in the benefits plan. Outside of offering excellent medical, dental, and vision benefits, we also offer the following:

• Paid time off and holidays
• 401k & company match
• Flexible Health Care, Dependent Care, and Commuter Spending Accounts
• Employee Assistance Program
• Life & Accidental Death and Dismemberment Insurance
• Short and Long-Term Disability
• Payroll advance program, Charitable donation match, Athletic event sponsorship,
• Referral reward program, and more…

MORE ABOUT WIMMER SOLUTIONS

Wimmer Solutions is proud to be an equal-opportunity employer. All applicants will be considered for employment regardless of race, color, religion or belief, age, gender identity, sexual orientation, national origin, parental status, veteran, or disability status. Wimmer Solutions is committed to achieving a diverse employee network through all aspects of the hiring process and we welcome all applicants.