Accounts Payable Specialist

Wunderlich-Malec Engineering (WM) is a 100% employee-owned ESOP and one of the largest and most well-established engineering companies in the United States. When you join WM you become part of a company that is:

• 100% employee-owned company with over 40 years of industry history
• Entrepreneurially Minded
• ENR top 500 firm

We are hiring an Accounts Payable Spto specialist based out of our HQ in Eden Prairie. This is a hybrid role. The major responsibility of this position will be to manage the full cycle of accounts payable processing and all related tasks in a timely, accurate, and efficient manner.

Major Responsibilities

• Review and process invoices for overhead costs, equipment, subcontracts, contracted services, and all other items applying company policies and procedures
• Utilize the purchasing system to ensure all invoices agree to purchase orders and work closely with the purchasing department to resolve discrepancies
• Ensure all invoices are properly and consistently coded to the general ledger to provide accurate financial data
• Ensure all sales and/or use tax has been appropriately applied to overhead and non-resale purchases. Also, ensure that sales tax is not paid on purchases for resale
• Knowledge of vendor terms to ensure timely payment and appropriate use of discounts
• Daily posting of invoices to ensure timely project and financial information
• Generate accounts payable and refund checks weekly and issuance of an occasional check upon immediate need. Record ACH and wire payments daily
• Research vendor statements and respond to vendor inquiries on a timely basis
• Maintain paper and electronic records in accordance with Company policies including all paper and electronic filing, scanning, and storage. Annually prepare new vendor files and destroy files following retention policies
• Perform monthly review of accounts payable list with attention given to credits that haven’t been used or refunded and aging invoices that haven’t been paid
• Assist in the preparation of 1099 forms for year-end
• Basic knowledge of accounting debits and credits as needed to correct accounts payable transactions through journal entries
• Work in a team environment with other Accounts Payable Clerks and provide backup as needed during fluctuating workload responsibilities and employment vacations and absences
• Willingness to engage, adapt, and accept change as it relates to improvements to Accounts Payable processes, procedures, and policies
• Provide assistance when requested for special projects

Minimum Requirements

Education

High School degree is required. Some coursework in accounting and mathematics is beneficial.

Experience

• Minimum of three years’ experience in Accounts Payable including AP coding and processing for multiple companies and organizations.
• Basic knowledge of accounting principles and procedures including ability to prepare and post journal entries.
• Computer knowledge of MS Office, Excel and accounting systems in general.
• Accurate and proficient in ten key and keyboarding skills strongly desired.
• Attention to detail is required.

Physical Demands of Position Seeing, hearing, dexterity in hands with ability to use keyboard for essential job functions.

Working Environment Standard office environment: frequent use of personal computer, facsimile, copy machines, and other miscellaneous office equipment.

• Job Descriptions are not exhaustive lists of all skills, responsibilities, or efforts associated with a job. They reflect principal job elements essential for performing the job and evaluating performance.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)