Executive Assistant to President & CEO

York Hospital is seeking an Executive Assistant to join our Team!

At York, we are more than just a hospital. We are a team of providers, clinicians and staff members offering expertise throughout Southern Maine and the NH seacoast. At York Hospital, our commitment is to make a positive difference in the lives of one another, our patients and our community by instilling our vision of Loving Kindness for all.

Under the direction of the President/CEO, the Executive Assistant is responsible for the coordination of activities and information flowing from the President/CEO’s office. 

• Uses judgment in assessing the urgency and relevance of matters brought to the President/CEO.
• Establishes and maintains effect working relationships and serves as a liaison with the hospital’s executive leadership team, Board of Trustees, committee members, officials, affiliated organizations, patients and their families, members of the local health care community and the general public.
• Facilitates the patient grievances process and posts.
• Compiles, edits and prepares documents, correspondence, and presentations.  Independently creates and edits draft materials and processes final documents and arranges for distribution.
• Proactively brings together appropriate people or resources to support the President/CEO in addressing the needs of York Hospital.
• Manages the President/CEO’s schedule to including coordinating arrangements for the President/CEO and guests, manages preparation of materials for meetings and equipment.  Manages daily schedules aligning with current priorities and deadlines.
• Develops and maintains a system that alerts the President/CEO of upcoming deadlines, incoming requests and events.
• Ensures smooth operation of the CEO office through the efficient coordination of procedures and workflows.
• Remains knowledgeable about strategic goals and issues of importance to the President/CEO’s office in order to make informed decisions in all aspects of the job.
• Staff the York Hospital Board of Trustee and other governance or management meetings as needed.  Is responsible for all corresponding meeting minutes.
• Facilitates communication for the President/CEO with Boards, Executive Leadership and community members.

Knowledge, Skills & Abilities:

• Ability to maintain confidentiality of any and all information encountered.
• Proficient in advanced word processing and data management software programs.  Experience with Microsoft Office Suite Professional.
• Professional demeanor and ability to defuse sensitive situations in a calm manner.
• Ability to be self-directed in accomplishing the coordination and decision-making responsibilities of this position with the ability to resolve issues independently.
• Ability to communicate effectively and professionally, both verbally and in writing, to both internal and external customers.
• Ability to establish and maintain effective working relationships.
• Ability to work in a fast-paced environment and ability to handle many tasks simultaneously.
• Ability to effectively address issues and opportunities creatively and strategically.
• Ability to represent the President/CEO in a professional and responsible manner internally and to the public.
• Demonstrated calendar management skills, including the coordination of complex executive meetings.
• Excellent organizational, prioritization, time and project management abilities, and a strong work ethic.
• Effective analytical ability in order to analyze, evaluate, and solve problems.
• Knowledge of the principles, policies and procedures of executive office management.

Education/Licensure/Certifications/Qualifications:

Bachelor’s degree in Business Administration preferred.  Five years of relevant administrative support work experience may be considered in lieu of degree in addition to experience providing executive level support.  Experience supporting executives within the health care industry preferred. 

YORK HOSPITAL IS AN EQUAL OPPORTUNITY EMPLOYER.