Front Office & Junior HR Assistant

Join our growing team in a front-office role where organization, professionalism, and relevant experience are key.

We are excited to announce a new opportunity at our Athens office, where we have recently reached a significant milestone of over 100 employees. This is a daily onsite role.

About Cegeka: Cegeka is a leading European IT solutions provider, integrating technology into daily life and driving innovation through software development and infrastructure solutions. With expertise in Software Development, Infrastructure, Data, Blockchain, AI, and Machine Learning, we have grown to a team of over 9.000 members. Our success is built on close cooperation and a commitment to excellence.

The Office & Junior HR Assistant will be responsible for managing the reception and day-to-day office operations while supporting the HR department with administrative tasks, such as tracking employee attendance. This is a front-facing role requiring strong organizational skills, attention to detail, and a professional demeanor.

This is a front office role and we are looking for candidates who can demonstrate relevant experience and a strong ability to maintain structure and professionalism in a dynamic environment. Due to the volume of applications, only candidates who meet the key criteria will be contacted.

What will you do:

Office Responsibilities:

• Oversee reception and daily office operations, ensuring a well-organized workspace, including greeting visitors and managing package deliveries.
• Manage incoming calls, emails, and correspondence (both digital and physical).
• Coordinate office supply inventory, place orders as necessary, and oversee general office maintenance while liaising with service providers.
• Facilitate and assist with the coordination of global visitors.
• Maintain accurate physical and digital records and files, assist with data entry, document formatting, and report generation.

HR Responsibilities:

• Perform various administrative tasks relevant to the HR department.
• Monitor daily employee attendance and ensure the efficient operation of the Work Card system
• Support the maintenance of HR databases with a focus on accuracy and report generation.
• Assist with onboarding processes, ensuring seamless integration for new hires on their first day.
• Assist with the maintenance and monitoring of employee time-off records (vacation, sick leave, etc.).
• Assist with HR projects and other initiatives as needed.

What you need to succeed:

• Bachelor’s degree in Business Administration, HR, Facilities Management, or related field.
• Previous experience with office management duties
• HR Admin experience will be considered as a plus
• Strong organizational, project management, and communication skills.
• Proficiency in Microsoft Office especially excel is a must.
• Advanced English.
• High ethical standards, discretion, confidentiality, professionalism.

What we offer:

• 22 working days as Annual Vacation.
• 3 sick days per year, that are not carried over the next year (no medical certificate required)
• Up to 6 spare days to be used annually strictly for training purpose
• Private Medical Insurance
• Monthly Ticket Restaurant vouchers – 6 EUR per working day
• Flexible benefits – 25 EUR/month, with a maximum of 300 EUR/year free of taxes
• Learning and development opportunities - allocated budget for certifications and/or trainings.
• Many more to come :)