Administrative Specialist - support project excellence across DSV

Job Req Number: 93456
Time Type: Full Time

Do you thrive by cross-team collaboration and the chance to influence how things are done? And do you enjoy getting to work on a wide range of tasks while making sure that the level of structure and detail in each project stays on top?

As part of our growing Project Support Team, you will handle diverse tasks that ensure unified ways of working on projects. From reporting to securing governance, your work will make a difference in a fast-moving global setting.

Welcome to DSV and the Project Support Team

At DSV, we provide and manage supply chain solutions for thousands of companies every day. We are among the top-performing companies in the global transport and logistics industry. With over 75,000 employees in more than 80 countries, we work passionately to deliver great customer experiences and high-quality services – whether in operations or in one of our many supporting roles.

You will join our Group PMO and our Project Support Team in Warsaw, Poland – a close-knit and growing group of 9 colleagues who act as the operational backbone for project management across DSV. We are the first point of contact for stakeholders at all levels – from project managers to executive leadership – and we take pride in our customer support excellence.

“Our pace is high, and our tasks are varied – but most importantly, we have a very unique collaboration. Both internally in our team and also with the rest of our organisation. And every day, we support each other, share knowledge, and work together to ensure continous improvements,” says Elzbieta Piatek-Wojtkiewicz, Team Lead.

Keep projects on track – and governance in check

As Administrative Specialist, you play a key role in safeguarding project governance and ensuring that project documentation, reporting, and processes are well structured and up to date. You will collaborate closely with project managers, stakeholders, and PMO management – handling both routine and ad hoc tasks that support smooth execution and continuous improvement.

Together with the team, you will take care of incoming enquiries and be the first line of contact to our PMO office. Doing so, you will, among other things:

• Maintain and update project portfolios, roadmaps, and project documentation across tools and platforms
• Ensure governance standards are followed by coordinating documentation and quality assurance for project approvals
• Act on behalf of PMO management in reviewing and improving processes, templates, and methodologies
• Coordinate updates and manage content across internal platforms such as SharePoint and DSV Central
• Deliver project reports tailored to various stakeholder levels – including executive leadership
• Support onboarding, training, and knowledge sharing within the team and across the organisation

“You will get an extensive global network in this role, being the key entry point to the office – from local site managers to top executives, you will handle enquiries diplomatically,” Elzbieta elaborates.

You bring structure, clarity, and a can-do approach to every task

You thrive in a dynamic environment where priorities can shift – and when they do, your structure, initiative, and attention to detail make a real difference. You feel confident communicating with stakeholders at all levels, including senior executives, and know how to adapt your approach to the situation.

We are open to various entries into this position – we do imagine that you bring:

• Experience from a coordinating, supporting, or administrative role – e.g. team assistant, office coordinator, business analyst, or similar
• Experience from in an international environment
• Strong skills in MS Office, particularly PowerPoint, Excel and SharePoint
• English proficiency – written and spoken
• Familiarity with an agile approach to projects as well as PRINCE2 knowledge – this is a strong advantage, but not a requirement
• A proactive mindset, with the ability to learn quickly and manage several tasks at once

Want to know more and apply?

We will be happy to answer any questions you may have regarding the position and about your options in DSV. You are welcome to call Elzbieta Piatek-Wojtkiewicz, Team Lead, on 48 664 911 874.

We look forward to receiving your application via the link below as soon as possible. We will process the applications as we receive them.

DSV – Global Transport and Logistics

DSV is a dynamic workplace that fosters inclusivity and diversity. We conduct our business with integrity, respecting different cultures and the dignity and rights of individuals. When you join DSV, you are working for one of the very best performing companies in the transport and logistics industry. You’ll join a talented team of approximately 75,000 employees in over 80 countries, working passionately to deliver great customer experiences and high-quality services. DSV aspires to lead the way towards a more sustainable future for our industry and are committed to trading on nature’s terms.

We promote collaboration and transparency and strive to attract, motivate and retain talented people in a culture of respect. If you are driven, talented and wish to be part of a progressive and versatile organisation, we’ll support you and your need to achieve your potential and forward your career.

Visit dsv.com