Executive Assistant - LEGO DESiGN

Job Description

Are you ready to play a vital role in supporting a Senior Vice President and driving pivotal initiatives within a dynamic and creative organization?

Join us as a vital Executive Assistant, where your organizational skills will support the Senior Vice President in driving innovative design strategies within a dynamic team at LEGO, ensuring flawless collaboration across diverse functions and external partners!

Core Responsibilities

• Calendar and inbox management for the SVP of LEGO DESIGN
• Support daily management duties, including travel bookings, visa applications, expense management, purchasing orders, and taking proactive actions.
• Regular interaction with a diverse group of collaborators, involving intricate interactions and coordination across teams, as well as communication with external partners.
• Attend leadership team (LT) meetings, responsible for note-taking, capturing actions, and preparing meeting agendas and materials.
• Plan and lead logistics for LT events and workshops in Denmark and abroad.
• Support strategy planning and deployment.
• Assist with global core processes, including people, finance, and communication tasks such as system support, purchase order support, and supervising various expenditures.
• Participate in and support ad-hoc projects as needed.
• Provide process and change support.

Play Your Part in Our Team Succeeding

In this role, you will be responsible for calendar planning for the Senior Vice President in the LEGO Design organization. As a member of the Executive Assistant network within the Product Marketing Development organization, you will work closely with colleagues at various levels and functions throughout the organization. Additionally, you will collaborate with external partners, ensuring flawless communication and coordination.

Do you have what it takes?

• Validated experience as a successful PA/EA or in a comparable administrative role for senior leaders, ideally within a global organization. Experience in similar roles within product design or creative areas is advantageous.
• Experience in planning and delivering meetings and events.
• Strong skills with Microsoft Office programs.
• Excellent communication skills, with the ability to handle and maintain high levels of confidentiality.
• Ability to multitask, prioritize, and coordinate daily tasks efficiently.
• Comfortable working in a dynamic environment where priorities may change rapidly.
• An excellent teammate who excels at collaborating, able to establish relationships quickly and efficiently.
• Ability to work independently, plan, and lead own workload, producing results within given timeframes.
• Proactive approach and strong bias to action, staying ahead of the need.
• Proficiency in written and spoken English. Proficiency in Danish or other languages is a plus.

Applications are reviewed on an ongoing basis. However, please note we do amend or withdraw our jobs and reserve the right to do so at any time, including prior to any advertised closing date. So, if you're interested in this role we encourage you to apply as soon as possible.

What’s in it for you?

Here is what you can expect:

Family Care Leave - We offer enhanced paid leave options for those important times.

Insurances – All colleagues are covered by our life and disability insurance which provides protection and peace of mind.

Wellbeing - We want our people to feel well and thrive. We offer resources and benefits to nurture physical and mental wellbeing along with opportunities to build community and inspire creativity.

Colleague Discount – We know you'll love to build, so from day 1 you will qualify for our generous colleague discount.

Bonus - We do our best work to succeed together. When goals are reached and if eligible, you'll be rewarded through our bonus scheme.

Workplace - When you join the team you'll be assigned a primary workplace location i.e. one of our Offices, stores or factories. Our hybrid work policy means an average of 3 days per week in the office. The hiring team will discuss the policy and role eligibility with you during the recruitment process.

Children are our role models. Their curiosity, creativity and imagination inspire everything we do. We strive to create a diverse, dynamic and inclusive culture of play at the LEGO Group, where everyone feels safe, valued and they belong.

The LEGO Group is highly committed to equal employment opportunity and equal pay and seeks to encourage applicants from all backgrounds (e.g., sex, gender identity or expression, race/ethnicity, national origin, sexual orientation, disability, age and religion) to apply for roles in our team.

The LEGO Group is fully committed to Children’s Rights and Child Wellbeing across the globe. Candidates offered positions with high engagement with children are required to take part in Child Safeguarding Background Screening, as a condition of the offer.

Thank you for sharing our global commitment to Children’s Rights.

Just imagine building your dream career.

Then make it real.

Join the LEGO team today.