Executive Assistant

Executive Assistant (4 or 5 days per week)

Leading global alternative investment firm, based in central Frankfurt

My client, a global alternative investment firm, is seeking a motivated Executive Assistant to take on a hybrid role to support the team in Frankfurt and ensure the smooth running of their small office.

You will come from either the financial or professional services industry and be passionate about taking on a hybrid EA role involving office assistant duties. This is an exciting opportunity to join a growing team!

Key Responsibilities

• Complex diary management across multiple time zones
• Extensive travel planning and itineraries
• Collecting and submitting expenses
• Answering telephone calls and taking messages
• Organising events for the Frankfurt team
• Working with the wider support team across the firm’s global offices
• Managing logistics of the Frankfurt office move during July 2025
• Renewing annual memberships
• Ordering office equipment, food supplies and stationery
• Liaising with office suppliers and contractors

Key requirements

• 3-5 years EA experience, ideally financial services
• Fluent in both German and English language
• Office management experience would be advantageous
• High attention to detail and ability to multitask
• Articulate and well presented
• Enthusiastic and proactive with a ‘can do’ attitude
• Strong communication skills
• Resilient and remains calm under pressure
• Team player and collaborative

In addition to a competitive salary, the firm offers the following benefits (but is not limited to):

• Discretionary bonus
• Private medical insurance
• Pension benefits
• 25 days holiday days between Christmas & New Years Day
• Flexible working with 1 day working from home

If you have the right skills and experience, please don't hesitate to contact us today!

Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.