Executive Assistant

Executive Assistant to MD / Head of Legal

Beautiful offices in central Frankfurt, boutique professional services firm

Highly diverse role combining traditional EA duties, legal / operations administration & projects

This is a unique opportunity for a candidate who would like to combine their legal administration expertise with general Executive Assistant duties, projects and office support.

Based in their stunning new offices in central Frankfurt, you should be happy being office-based, with some flexibility for home office depending on business needs.

One of the best things about this position is that you'd be working closely with an Office Manager / Senior Executive Assistant who is highly regarded in her field and one of the best people you could hope to work with!

The most important thing is that you can take ownership for legal administration, ideally having completed Ausbildung zur Rechtsanwalts- und Notarfachangestellten, or that you are qualified by experience having supported a legal team.

Main Responsibilities

Working closely with the Office Manager, your main responsibilities would include:

• EA support to the Managing Director / Head of Legal
• Calendar & inbox management
• Taking ownership for the production of legal documentation in German
• Providing documentation for the tax office
• Processing and controlling invoices, travel expense reports and financial administration
• Support the running of the new office premises, ensuring full functionality and well-stocked
• Prepare meetings and events alongside the Office Manager
• General correspondence in German and English
• Handle ad-hoc projects

About You

To be considered for this role, these are essential skills and attributes:

• Excellent communication skills; fluency in German and advanced English
• Comprehensive MS Office knowledge
• Strong legal administration background
• Excellent organisational and administrative skills
• Enjoy and work well in an ever-changing environment with moving deadlines
• Ability to problem-solve and use initiative
• Possess a professional and calm demeanour
• Impeccable attention to detail
• Exercise discretion and confidentiality

What's on offer?

This role is a permanent position offering a very generous salary & guaranteed bonus / benefits package. The company offers 30 days' annual leave plus public holidays, and the flexibility to work from home depending on business needs.