Executive Assistant

Wärtsilä Information Management (IM) offers best-in-class IT services that bring highest possible value for our businesses. We support businesses in digitizing core operations and harvesting new digital business opportunities via technology and information.

We are looking for an Executive Assistant, Information Management to join our team!

You will be supporting the Chief Information Officer as well as members of the Information Management function management team. On top of this you will have commonly agreed responsibilities related to event organization, new employee on boarding and Wärtsilä head office site management. You will also play an important role in planning and executing internal communication within the IM organisation working closely with our Communication Lead. The location for this position is Wärtsilä Campus in Salmisaari, Helsinki, Finland. We work in hybrid mode.

Your main responsibilities would be:

• Manages and organizes executive's calendar, including scheduling meetings, appointments, and travel arrangements to optimize time management
• Serves as the first point of contact for the executive, handling correspondence, phone calls, and inquiries with discretion
• Support IM function management team members in travel and event organization tasks and handles IM management team arrangements
• Proactively manage multiple calendars and coordinate meetings, appointments and travel arrangements to optimize time management
• Prepares and edits executive communications, presentations, and reports to support effective decision-making and business operations
• Coordinates and facilitates executive meetings and organizes events, ensuring all necessary prerequisites are in place for successful outcomes
• Participate in the planning and execution of internal communications across Information Management and Wärtsilä Corporation
• Support the team in the hiring and onboarding of new personnel, particularly in the Helsinki office

To succeed in this role, we are looking for someone with:

• 3 to 10 years of previous experience supporting senior leaders within a large multinational organisation
• Ability to organize, structure and prioritize a wide range of executive support-related tasks in an efficient and proactive way
• Interest in and experience in planning and executing internal communication in a global organisation
• Strong problem-solving and decision-making skills with great attention to detail
• Excellent written and verbal communication skills in English, preferably also in Finnish
• High level of integrity, professionalism and confidentiality
• Experience in the different IT & AI tools
• Strong drive for continuous improvement and a determination to finalize tasks on time with a high-quality mindset
• Previous experience in working inside a corporation's central IT organization is considered a plus

Why you and us?

• You are evaluated – as your true self. At Wärtsilä YOU matter. We value diversity and are committed to supporting an inclusive work community.
• Your growth is supported. We believe in continuous learning and teamwork. Wärtsilian community has your back when it comes to development opportunities, so you can develop beyond your potential.
• You get to make a difference. Innovation and sustainability are important to us. Every day, we - Wärtsilians - put our hearts and minds into enabling sustainable societies through innovation in technology and services into reality.

Next steps of the recruitment:

Wise IT will assist Wärtsilä in this important recruitment process. If you have any questions about the position, please contact:

Tiia-Liina Aavisto, Senior Recruitment Consultant, tiia-liina.aavisto@wiseit.fi 358 40 186 0696, during:

• 17.4 15-17
• 22.4 12-14
• 28.4 11-13

Or Paula Nyholm, Talent Aquisition Consultant, Paula.nyholm@wiseconsulting.fi, 358401905023

Please submit your application before 30.4.2025 through our recruitment system. Applications submitted via email will not be considered. After submitting your application, you will receive a confirmation email.