Facilities Coordinator

We are a leading trading platform that is ambitiously expanding to the four corners of the globe. Our top-rated products have won prestigious industry awards for their cutting-edge technology and seamless client experience. We deliver only the best, so we are always in search of the best people to join our ever-growing talented team.

Responsibilities

• Coordinate and schedule meetings and appointments for staff and management;
• Manage business travel arrangements, including flights, transportation, and accommodations, while providing emergency support as needed;
• Oversee daily office operations to ensure a well-organized and efficient workplace;
• Implement and maintain office policies and procedures;
• Manage office supplies inventory, handle procurement, and coordinate with vendors, service providers, and building administration;
• Ensure the office environment is clean, organized, and well-maintained, arranging repairs and maintenance as necessary;
• Handle incoming and outgoing mail, packages, and courier services;
• Greet and assist visitors, manage inquiries, and direct them to the appropriate contacts;
• Perform receptionist duties as needed;
• Ensure compliance with local regulations, health and safety standards, and company policies;
• Support administrative tasks such as document management, invoicing, and correspondence;
• Plan and coordinate company events, including team-building activities, holiday parties, and off-site meetings;
• Support non-technical facility operations, including parking management and ad-hoc tasks;
• Liaise with cleaning services and other office service providers to ensure smooth operations;
• Conduct regular inspections of office facilities to identify maintenance needs and safety concerns;
• Act as the point of contact for facility-related emergencies, ensuring timely response and resolution when necessary, particularly in the absence of the Facilities Manager;
• Foster a positive office culture through engagement initiatives and activities;

Requirements

• Proven experience minimum 3 years of experience as an Office Manager or Facilities Coordinator or a similar role;
• Fluency in Greek and English, both written and spoken;
• Proficiency in MS Office and office management software;
• Strong organizational and multitasking skills with the ability to prioritize tasks efficiently;
• Excellent verbal and written communication skills;
• Strong problem-solving skills and a proactive approach to office management.
Business level proficiency in English or above (equivalent to B2 or above in CEFR)

What you will get in return:

• Competitive Salary: We believe great work deserves great pay! Your skills and talents will be rewarded with a salary that makes you feel valued and motivated.
• Work-Life Harmony: Join a company that genuinely cares about you—because your life outside of work matters just as much as your time on the clock.
• Annual Performance Bonus: Your hard work doesn’t go unnoticed! Celebrate your achievements with a well-deserved annual bonus tied to your performance.
• Generous Time Off: Need a breather? Our annual leave policy lets you recharge and enjoy life outside of work without a worry.
• Employee Referral Program: Love working here? Share the love! Bring your talented friends on board and get rewarded for growing our awesome team.
• Comprehensive Health & Pension Benefits: From medical insurance to pension plans, we’ve got your back. Plus, location-specific benefits and perks!
• Workation Wonderland: Live your digital nomad dreams with 30 extra days to work remotely from anywhere in the world (some restrictions apply). Adventure awaits!
• Volunteer Days: Make a difference! Take two additional paid days each year to support causes you care about and give back to the community.

Be a key player at the forefront of the digital assets movement, propelling your career to new heights! Join a dynamic and rapidly expanding company that values and rewards talent, initiative, and creativity. Work alongside one of the most brilliant teams in the industry.